Admissions Coordinator

HLTC, Inc.; United States; On-site; USD 45,000 - 75,000; Full time

Job summary

Vitruvian Health in the United States seeks an Admissions Coordinator/Social Worker to support pre-admission and admission processes, aligning patient needs with center capabilities. You will verify finances, complete paperwork, and coordinate transfers when necessary.

The role requires strong communication with patients and families, daily admissions contact, and collaboration with discharge planners to ensure smooth transitions and proper placement.

Qualifications

• Experience with pre-admission and admission processes.
• Ability to obtain information from patients and families and verify financial information.
• Knowledge of admission paperwork and communicating with family/patient.

Responsibilities

• Participate in the pre-admission and admission process as well as arranging for transfer of patients to other centers should the need arise.
• Obtain pertinent information from patients and/or family members, referral sources, and appropriate social agencies and verify financial information prior to admission and completes admission paperwork with family and patient.
• Verify that the patient room, etc. is ready prior to admission.
• Sustain contact and provide support to patient/families to include help in dealing with the family’s feelings and financial responsibilities.
• Daily visits to new admissions to provide a smooth admission transition.
• Orient the patient to the center environment.
• Send follow-up thank you notes to families within one week of admission.
• Meet frequently with other social workers and discharge planners within the community.
• Maintain up-to-date information about agencies to which referrals may be made.
• Maintain active waiting list file.
• Communicate admission information to other departments.
• Complete understanding of admission packet and ability to explain to family/patient.
• Evaluate patient at hospital for appropriate placement as needed.
• Knowledge of long‑term care admission requirements.
• Knowledge of advanced directives.
• Knowledge and understanding of Medicare, Medicaid, Private Pay and Third Party reimbursement.

Job description

Who We Are

At Vitruvian Health, we serve with compassion. As the leading healthcare system for northwest Georgia and southeast Tennessee, we are committed not only to strengthening the health of our communities, but also to supporting the growth, success, and well‑being of every team member.

Our Legacy

Formerly Hamilton Health Care System, Vitruvian Health is built on a legacy of trust, innovation, and exceptional care. With more than 80 access points across the region—including Hamilton Medical Center and Bradley Medical Center—you’ll have the opportunity to be part of something bigger: a connected, mission‑driven team making a difference every day.

Our Values

Our core values—Professionalism, Respect, Integrity, Diversity, and Excellence (PRIDE)—guide every interaction and decision. We believe in empowering our people, celebrating what makes us unique, and delivering care that reflects the heart of our mission.

Your Career With Us

Join us and build a meaningful career where you’re valued, inspired, and supported to make a real impact. Excellence. Every person. Every time.

ESSENTIAL SKILL/KNOWLEDGE FUNCTIONS

• Participate in the pre-admission and admission process as well as arranging for transfer of patients to other centers should the need arise.
• Obtain pertinent information from patients and/or family members, referral sources, and appropriate social agencies and verify financial information prior to admission and completes admission paperwork with family and patient.
• Verify that the patient room, etc. is ready prior to admission.
• Sustain contact and provide support to patient/families to include help in dealing with the family’s feelings and financial responsibilities.
• Daily visits to new admissions to provide a smooth admission transition.
• Orient the patient to the center environment.
• Send follow-up thank you notes to families within one week of admission.
• Meet frequently with other social workers and discharge planners within the community.
• Maintain up-to-date information about agencies to which referrals may be made.
• Maintain active waiting list file.
• Communicate admission information to other departments.
• Complete understanding of admission packet and ability to explain to family/patient.
• Evaluate patient at hospital for appropriate placement as needed.
• Knowledge of long‑term care admission requirements.
• Knowledge of advanced directives.
• Knowledge and understanding of Medicare, Medicaid, Private Pay and Third Party reimbursement.