Admissions Coordinator

Golden Steps ABA; Englewood Cliffs (NJ); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

PTO

Job summary

Golden Steps ABA is seeking an Intake Coordinator to guide families from inquiry through intake in a high-volume, metrics-driven role. This hybrid position based in Englewood Cliffs, NJ combines family support with consultative sales and pipeline management to move families toward services.

You will respond to inquiries, conduct 40–60 calls daily, educate families about ABA and the intake process, qualify based on insurance and need, and coordinate with clinical teams to ensure a smooth

Qualifications

• Experience in sales, admissions, enrollment, or conversion-focused role.
• Experience completing 50+ calls per day in a high-volume environment.
• Previous experience with commission, incentives, or individual performance goals.
• Strong empathy and emotional intelligence.
• Resilience when calls go unanswered or families require repeated follow-up.
• Excellent organization and pipeline-management skills.
• Confidence handling objections and asking for a clear next-step commitment.
• Comfort working with scripts, call coaching, CRM systems, and performance metrics.

Responsibilities

• Respond quickly to new family inquiries and referrals.
• Complete 40–60 inbound and outbound calls per day with warm leads.
• Educate families about ABA therapy, our services, and the intake process.
• Qualify families based on insurance, location, age, and service needs.
• Guide qualified families toward an initial assessment.
• Follow up to collect documentation and keep families moving forward.
• Manage a high-volume pipeline with accuracy and urgency.
• Maintain timely, detailed records in the CRM.
• Partner with clinical and operations teams to support a smooth transition into services.
• Meet performance expectations for conversion, completed intakes, follow-up, responsiveness, and pipeline health.

Skills

Sales/admissions experience

High-volume calls

Empathy & EI

Pipeline management

Objection handling

CRM proficiency

Scripted calling

Tools

CRM systems

Job description

Overview

Intake Coordinator – Family Admissions & Sales

Location: Englewood Cliffs, NJ | Hybrid

Golden Steps ABA is a growing national provider committed to delivering compassionate, high-quality ABA therapy to children and families. We are looking for an empathetic, persistent, and results-driven Intake Coordinator to help families take the first step toward receiving services.

This is a high-volume, metrics-driven admissions role that combines family support, consultative sales, and pipeline management. You will guide interested families from initial inquiry through qualification and intake, creating a supportive experience while moving each family toward a clear next step.

Responsibilities

What You’ll Do

• Respond quickly to new family inquiries and referrals.
• Complete approximately 40–60 inbound and outbound calls per day, primarily with warm leads and families already in the intake pipeline.
• Educate families about ABA therapy, our services, and the intake process.
• Qualify families based on insurance, location, age, and service needs.
• Address questions and concerns while confidently guiding qualified families toward an initial assessment.
• Follow up consistently to collect documentation and keep families moving forward.
• Manage a high-volume pipeline with accuracy and urgency.
• Maintain timely, detailed records in the CRM.
• Partner with clinical and operations teams to support a smooth transition into services.
• Meet performance expectations for conversion, completed intakes, follow-up, responsiveness, and pipeline health.

Qualifications

What You’ll Bring

• Experience in sales, admissions, enrollment, or conversion-focused role
• Experience completing 50 or more calls per day in a high-volume environment
• Previous experience with commission, incentives, or individual performance goals
• Strong empathy and emotional intelligence
• Resilience when calls go unanswered or families require repeated follow-up
• Excellent organization and pipeline-management skills
• Confidence handling objections and asking for a clear next-step commitment
• Comfort working with scripts, call coaching, CRM systems, and performance metrics
• Healthcare or ABA experience is helpful but not required

Relevant backgrounds may include behavioral health, home health, senior living, dental, healthcare admissions, education enrollment, insurance enrollment, or warm lead inside sales.

Benefits

Compensation and Incentives

Base + Monthly Bonus Incentives - Uncapped!

In addition to base compensation, this role offers an uncapped performance-based incentive for successfully guiding qualified families to their initial assessment.

Why You’ll Love Working with Us

• Benefits - Medical, Dental, Vision + 401k
• PTO and Paid Holidays
• Meaningful work helping families access care
• A collaborative and inclusive team
• Paid training and ongoing coaching
• Professional development and advancement opportunities
• Tuition and university discounts

If you are motivated by helping families, achieving measurable goals, and taking ownership of a fast-moving pipeline, we would love to meet you.Golden Steps ABA provides equal employment opportunity to all persons without regard to race, color, religion, creed, age, marital status, sexual orientation, gender identity or expression, citizenship status, national origin, ethnicity, military/veteran status, or disability which can be reasonably accommodated without undue hardship, or any other classification protected by law.This applies to all terms and conditions of employment including recruitment, hiring, compensation, training, promotions, terminations, layoffs, transfers and leaves of absence.