Director of Intake

Mai Placement; Englewood Cliffs (NJ); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Competitive PTO

Paid Sick Leave

Medical, Dental & Vision Insurance

401(k) with Company Match

Job summary

Mai Placement is seeking a Director of Intake for our ABA program in Englewood Cliffs, NJ. You will lead the patient intake function, optimize access, and improve referral-to-admission conversion while ensuring a seamless experience for children and families from inquiry to services start.

The ideal candidate has proven leadership in healthcare intake, improves performance via KPIs, builds scalable processes, and champions an exceptional patient and family experience, preferably with ABA or

Qualifications

• Experience leading patient intake, admissions, or patient access in a multi-site healthcare setting.
• Proven track record of leading high-performing teams and improving operational performance.
• Experience within ABA, behavioral health, or pediatric healthcare is preferred.
• Strong leadership, communication, and problem-solving skills.

Responsibilities

• Lead and develop a team of Intake Representatives.
• Oversee all inbound patient inquiries and referral channels.
• Improve outreach, qualification, and transitions from inquiry to admission.
• Monitor KPIs, identify bottlenecks, and implement corrective actions.
• Partner with Marketing, Credentialing, RCM, Finance, and BI to streamline onboarding.

Skills

Leadership

KPIs tracking

Team development

Communication

Problem solving

Tools

CRM software

EMR systems

Patient management systems

Job description

Director of Intake – ABA

Englewood Cliffs, NJ

$150,000 – $175,000 Base

Position Overview

We are seeking an experienced Director of Intake to lead and optimize the patient intake function for a rapidly growing Applied Behavior Analysis (ABA) organization.

This leadership role is responsible for overseeing the intake team, improving patient access, increasing referral-to-admission conversion, and ensuring a seamless experience for children and families from initial inquiry through the start of services.

Working closely with Clinical Operations, Marketing, Staffing, Credentialing, Revenue Cycle Management (RCM), Finance, and Business Intelligence, you'll drive operational excellence, improve access to care, and support the organization’s continued growth.

Ideal Candidate

We’re looking for a strategic, hands-on healthcare operations leader with experience managing patient intake, admissions, or patient access within a multi-site healthcare organization.

The ideal candidate has a proven track record of leading high-performing teams, improving operational performance through KPIs, building scalable processes, and creating an exceptional patient and family experience. Experience within ABA, behavioral health, home health, pediatric healthcare, or another healthcare setting is strongly preferred.

Key Responsibilities

• Lead, coach, and develop a team of Intake Representatives.
• Foster a culture of accountability, collaboration, and exceptional patient service.
• Serve as the primary escalation point for complex intake matters.
• Oversee all inbound patient inquiries and referral channels.
• Ensure timely outreach, patient qualification, and seamless transitions from inquiry through admission.
• Manage the intake pipeline to improve responsiveness, scheduling, and referral-to-admission conversion.
• Partner with Marketing and Outreach to maximize qualified lead conversion while maintaining a patient-centered experience.
• Standardize and continuously improve intake workflows and processes.
• Monitor departmental KPIs, identify operational bottlenecks, and implement corrective action plans.
• Ensure accurate documentation, compliance, and consistent execution of departmental standards.
• Utilize reporting and analytics to improve efficiency and support informed decision-making.
• Partner closely with Clinical Operations, Staffing, Credentialing, Revenue Cycle Management (RCM), Marketing, Finance, and Business Intelligence to streamline patient onboarding and support organizational growth.
• Develop future leaders through coaching, mentoring, and succession planning.

Qualifications

• access, intake, admissions, or customer service.
• Experience within healthcare, behavioral health, ABA, or a related field.
• Proven experience leading and developing high-performing teams.
• Strong leadership, communication, and problem-solving skills.
• Experience using CRM, EMR, or patient management systems.
• Demonstrated ability to analyze KPIs and improve operational performance.
• Proficiency with Microsoft Office, particularly Excel.
• Passion for delivering an exceptional patient and family experience.

Why Join Us?

Join a rapidly growing, mission-driven ABA organization dedicated to making a meaningful impact on the lives of children and families. We believe great teams are built through meaningful connections and are committed to fostering a collaborative, inclusive, and employee-focused culture where every team member is valued and empowered to succeed.

We invest in our people through ongoing leadership development, career advancement opportunities, and continuing education, including tuition scholarship discounts through our university partners. From quarterly team outings and summer events to holiday celebrations, we intentionally create opportunities to connect, collaborate, and celebrate together.

Benefits & Perks

• Competitive Paid Time Off (PTO)
• Paid Sick Leave
• Medical, Dental & Vision Insurance
• 401(k) with Company Match