Admissions Associate

The Webb Schools; Claremont (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

The Webb Schools seeks an enthusiastic Admission Intern to support the Admission Office during the fall recruitment season. This temporary role offers hands-on experience in education, admissions, communications, marketing, and student affairs.

You will conduct interviews, write summaries, respond to inquiries, manage applicant files in Slate, assist with events and tours, and support daily office operations as needed.

Qualifications

• Education: High school diploma or equivalent.
• Experience: 1+ year in education, admissions, customer service, communications, student leadership, or event planning.
• Familiarity with independent schools is beneficial but not required.

Responsibilities

• Conduct admission interviews with prospective students and families.
• Write interview summaries and evaluations.
• Respond to inquiries from prospective families via phone and email.
• Assist with applicant file management and data entry in Slate (CRM).
• Support admission events, tours, and virtual programming.
• Conduct tours and information sessions.
• Assist with recruitment communications and outreach initiatives.
• Support daily office operations and special projects as assigned.

Skills

Interviewing

CRM

Event planning

Communication

Microsoft Office

Education

High school diploma

Tools

Slate CRM

Job description

Dates:

August 1, 2026 - November 15, 2026 (Dates are subject to change)

Why Webb?

At The Webb Schools, our mission and values shape daily life. Grounded in the pillars to think boldly and creatively, act with honor and moral courage, lead with distinction, and serve with a generous spirit, Webb is a vibrant, purpose-driven boarding and day school community. With a 104-year legacy and a culture rooted in character, intellectual curiosity, and authentic relationships, Webb is a place where faculty and staff are empowered to do meaningful work that advances both student growth and institutional excellence.

Position Summary:

The Webb Schools seeks an enthusiastic, organized, and relationship-oriented Admission Intern to support the Admission Office during the fall recruitment season. This temporary position offers an excellent opportunity for an individual interested in education, admissions, communications, marketing, or student affairs to gain hands‑on experience in a highly selective independent boarding and day school.

Working closely with the admission team, the Admission Intern will play an active role in supporting prospective students and families throughout the admission process while gaining exposure to recruitment, applicant evaluation, event planning, and enrollment operations.

Schedule:

Approximately 20-25 hours per week, Monday-Friday, generally between 8:00 a.m. and 1:00 p.m. Could include additional opportunities for evening and weekend hours for recruitment events.

Responsibilities:

• Conducting admission interviews with prospective students and families.
• Writing interview summaries and evaluations
• Responding to inquiries from prospective families via phone and email.
• Assisting with applicant file management and data entry in Slate (CRM)
• Supporting admission events, tours, and virtual programming.
• Conducting tours and information sessions
• Assisting with recruitment communications and outreach initiatives.
• Supporting daily office operations and special projects as assigned.

Required Qualifications:

• Education: High school diploma or equivalent
• Experience:
  • 1+ experience in education, admissions, customer service, communications, student leadership, or event planning.
  • Familiarity with independent schools is beneficial but not required.

Core Skills/Competencies

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Professionalism, sound judgment, and a commitment to excellent customer service.
• Comfort working with students, families, and colleagues from diverse backgrounds and experiences.
• Proficiency with Microsoft Office and CRMs
• Experience in education, admissions, customer service, communications, student leadership, or event planning preferred.
• Familiarity with independent schools is beneficial but not required.

Other Requirements:

• A criminal background check is required and must be successfully completed before employment can begin.

Mission and Values:

Webb’s mission is to provide a dynamic learning community that nurtures and inspires our students and alumni to:

• Think boldly, mindfully, and creatively.
• Act with honor and moral courage.
• Lead with distinction.
• Serve with a generous spirit.

As part of this work, we are committed to fostering an inclusive school community characterized by openness, acceptance, and empathy, where all members are valued, respected, and supported. Our community is strengthened by the diverse views, beliefs, backgrounds, and experiences of our students, faculty, staff, and alumni. Embracing diversity in all its many forms is essential to our mission to create a nurturing learning community that fosters tomorrow’s leaders.

The estimated pay scale represents the typical pay range The Webb Schools reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale applies to the current posting only.

Equal Opportunity Statement:

The Webb Schools are an Equal Employment Opportunity Employer. We are committed to providing equal employment opportunities and do not discriminate based on perceived or actual race, color, national or ethnic origin, religion, sex, pregnancy (or any related conditions), age, marital status, military or veteran status, medical condition, gender/identity/expression, sexual orientation, or any other characteristic protected by state or federal law.

Employment:

This position is “at-will”. This means that both Webb and the hired employee have the right to terminate the employment relationship at any time, with or without advance notice, and with or without cause. There is no employment contract, actual or implied.