Admissions Assistant - Part Time

St. Francis Healthcare Center in; Hayward (CA); On-site; USD 28,000 - 32,000; Part time

Benefits offered by this job

Competitive pay

Part-time weekend schedule

Growth opportunities

Ongoing training

Job summary

St. Francis Healthcare Center is seeking a Weekend Admissions Assistant to join our team. This part-time role focuses on coordinating admissions, providing administrative support, and ensuring a welcoming experience for residents and families.

The position requires a high school diploma, strong customer service skills, and the ability to multitask in a fast-paced healthcare environment. Prior admissions or healthcare experience is preferred, and HIPAA compliance is essential.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, receptionist, admissions, or healthcare preferred.
• Excellent customer service and communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and basic computer applications.
• Ability to multitask in a fast-paced environment.
• Professional demeanor and positive attitude.
• Experience in a skilled nursing or post-acute setting is a plus.

Responsibilities

• Assist with the resident admissions and intake process
• Welcome new residents and their families with professionalism and compassion
• Prepare and organize admission paperwork and resident files
• Answer incoming phone calls and direct inquiries appropriately
• Coordinate with nursing, social services, and other departments to ensure smooth admissions
• Maintain accurate documentation and resident records
• Verify required admission documents and assist with data entry
• Support the Admissions Coordinator with administrative tasks as needed
• Maintain confidentiality and comply with HIPAA regulations
• Provide exceptional customer service to residents, families, referral sources, and visitors

Skills

Customer service

Communication

Organization

Microsoft Office

Multitasking

HIPAA knowledge

Education

High school diploma

Tools

Microsoft Office

Job description

Admissions Assistant - Part Time (Administrative)

Now Hiring: Weekend Admissions Assistant (Part-Time)

Location: St. Francis Healthcare Center
Pay Rate: $20.00-$23.00 per hour DOE
Schedule: Part-Time | Weekends

Join Our Team

St. Francis Healthcare Center is seeking a friendly, organized, and dependable Weekend Admissions Assistant to join our team. This role is ideal for someone who enjoys working in a fast-paced healthcare environment and takes pride in creating a positive first impression for residents, families, and visitors.

As the Weekend Admissions Assistant, you will help coordinate the admissions process, provide administrative support, and ensure a welcoming experience for incoming residents while working closely with the clinical and admissions teams.

Key Responsibilities

• Assist with the resident admissions and intake process
• Welcome new residents and their families with professionalism and compassion
• Prepare and organize admission paperwork and resident files
• Answer incoming phone calls and direct inquiries appropriately
• Coordinate with nursing, social services, and other departments to ensure smooth admissions
• Maintain accurate documentation and resident records
• Verify required admission documents and assist with data entry
• Support the Admissions Coordinator with administrative tasks as needed
• Maintain confidentiality and comply with HIPAA regulations
• Provide exceptional customer service to residents, families, referral sources, and visitors

Qualifications

• High school diploma or equivalent required
• Previous administrative, receptionist, admissions, or healthcare experience preferred
• Excellent customer service and communication skills
• Strong organizational skills with exceptional attention to detail
• Proficiency with Microsoft Office and basic computer applications
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and positive attitude
• Experience in a skilled nursing or post-acute setting is a plus

What We Offer

• Competitive pay: $20.00-$23.00 per hour DOE
• Consistent part-time weekend schedule
• Supportive and collaborative team environment
• Opportunities for growth within the organization
• Ongoing training and professional development
• A workplace culture focused on compassion, teamwork, and excellence

Why Join St. Francis Healthcare Center?

At St. Francis Healthcare Center, we believe every resident deserves exceptional care from the moment they walk through our doors. Our team is committed to creating a welcoming, respectful, and supportive environment for residents, families, and employees alike. If you're looking for a rewarding opportunity where your organizational skills and compassion can make a difference, we'd love to hear from you.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.