Admissions Assistant and Front Desk Coordinator

New America College; Aurora (CO); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

403(b) retirement plan

Vacation: 48 hours per fiscal year

Sick leave

Job summary

New America College in Aurora, CO is seeking a friendly, organized front desk assistant to greet visitors and support students and staff. You will handle admissions inquiries, registrations, payments, and basic office tasks with a warm, team-focused approach.

Ideal candidates are bilingual in English and Spanish, able to juggle multiple priorities, and comfortable coordinating with administrators to support orientation, events, and daily operations on site.

Qualifications

• Advanced to fluent English.
• Advanced to fluent Spanish.
• Strong organizational skills.
• Ability to manage multiple priorities and work in a team.

Responsibilities

• Greet visitors, students, and staff.
• Answer admissions inquiries by email, phone, and in person.
• Take cash payments and assist with online payments.
• Register students for classes.
• Assist with placement testing.
• Create certificates and complete advancement forms for students.
• Stock the kitchen and other supplies, and maintain inventory.
• Maintain printed admissions materials.
• Support recruitment efforts by reaching out to prospective students and managing follow-up communications.
• Assist with student orientation and paperwork.
• Assist with student events.
• Support the Academic Director and Executive Director as needed.
• Other duties as assigned.

Skills

Fluent English

Fluent Spanish

Organizational skills

Multitasking

Team collaboration

Job description

New America College is a nonprofit English language school for adult learners in Aurora, CO. We serve about 450 students a year from more than 60 countries, including international (F-1) students and local students. We're a small, close-knit admin team.

We're looking for someone organized, personable, and comfortable juggling a lot of moving parts — often with a student standing in front of you and a phone ringing at the same time. You'll be the first face and voice most students and visitors encounter, so a warm, welcoming presence matters as much as the administrative skills.

What You'll Do

• Greet visitors, students, and staff
• Answer admissions inquiries by email, phone, and in person
• Take cash payments and assist with online payments
• Register students for classes
• Assist with placement testing
• Create certificates and complete advancement forms for students completing classes
• Stock the kitchen and other supplies, and maintain inventory
• Maintain printed admissions materials
• Support recruitment efforts by reaching out to prospective students and managing follow-up communications
• Assist with student orientation and paperwork
• Assist with student events
• Support the Academic Director and Executive Director as needed
• Other duties as assigned

Requirements

• Advanced to fluent English
• Advanced to fluent Spanish
• Strong organizational skills
• Ability to work collaboratively within a team environment while managing multiple priorities effectively

Nice to Have

• Knowledge of international student (F-1) issues
• Previous experience working with international populations
• An additional language beyond English and Spanish

Schedule & Pay

• 9:00 AM – 3:00 PM, Monday–Thursday, on site (24 hours/week)
• 5% employer contribution to a 403(b) retirement account
• 48 hours of vacation per fiscal year (July 1–June 30)
• Sick leave (1 hour per 30 hours worked)