Admissions Assistant

CommuniCare Health Services; Fayetteville (NC); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Competitive wages

PTO

Medical coverage

Dental coverage

Vision coverage

401(k) with match

FSA

Job summary

CommuniCare Health Services is seeking a Full Time Admissions Coordinator to streamline admissions, coordinate paperwork, and manage bed availability for residents at our Fayetteville center.

The role requires experience in admissions, knowledge of Medicare/Medicaid processes, and strong organizational and communication skills to support residents, families, and staff.

Qualifications

• Minimum of 1 year professional experience, preferably in long-term care.
• Prior supervisory experience and management training is desirable.
• Must understand Medicare and Medicaid requirements and related laws for long-term care.
• Ability to make independent decisions when necessary.
• Must communicate tactfully with residents, families, staff, and external entities.
• Basic computer literacy is required.

Responsibilities

• Give tours of the center and handle admission calls.
• Follow up on inquiries and referrals daily.
• Coordinate admissions and census procedures.
• Maintain waiting lists and bed availability communication.
• Ascertain financial status (Private, Medicaid, Medicare) and obtain approvals.
• Perform all admissions, census, and discharge procedures as directed.

Skills

1+ year exp

Supervisory exp

Medicare/Medicaid knowledge

Independent decision making

Interpersonal skills

Basic computer literacy

Job description

Job Address:

100 Hresan BoulevardFayetteville, WV 25840

The CommuniCare Family of Companies, is currently recruiting for a Full Time Admissions Coordinator to join our team.

PURPOSE/BELIEF STATEMENT:

The position of Admissions Coordinator is responsible for the coordination of admissions into the center and for assuring that all required paperwork is completed prior to day of admission. While focusing on supervising the delivery of quality care, the position must also manage the resources within their control and assist others in managing resources.

JOB DUTIES & RESPONSIBILITIES

• Give tours of the center.
• Handle all daily admission calls to the center.
• Follow up on inquiries made after hours.
• Follow up on all referrals daily to check current status.
• Follow up on admissions concerns from residents, family, and staff.
• Complete referral tracking worksheets.
• Take pictures for possible admission.
• Maintain a waiting list.
• Review all fax referrals and send out to Review Team.
• Contact families and social workers when a bed becomes available.
• Send out bed availability sheets to referral sources.
• Coordinate hospital/home visits.
• Ascertain financial status (Private, Medicaid, Medicare).
• Meet the Director of Nursing to obtain approval for admission. Provide Executive Director with injuries that are rejected.
• If Medicaid – assure approval prior to admission
• If Medicare – notify Review Team for approval (if applicable).
• If Worker’s Compensation or insurance claim – obtain approval prior to admission.
• Notify staff of new admissions via am census meeting and on communication forms.
• Perform all admissions processes.
• Perform all census procedures
• Perform all discharge procedures.
• Maintain up-to-date knowledge of the financial aspects of nursing operations and provide accurate documentation of all services in order to assure accurate reimbursement from all payor sources.
• Manage the resources available in the role of admissions coordinator while ensuring that needed resources are available and that quality care is delivered to all residents.
• Maintain and work within established departmental, center, and corporate policies and procedures, objectives, quality improvement program, and safety, environmental, and infection control standards.
• Promptly report any suspected resident abuse, neglect or misappropriation to the DON.
• Participate in and provide scheduled training, educational classes, and orientation programs to maintain licensure of self and certification of team members and enhance quality of care.
• Perform other related activities as assigned or requested.
• Act as back up to marketing director.

QUALIFICATIONS, KNOWLEDGE/SKILLS & ABILITIES

• Minimum of 1 year of professional experience, preferably in a long term care environment.
• Prior supervisory experience and management training.
• Must be knowledgeable of Medicare and Medicaid requirements and procedures, as well as laws, regulations, and
• guidelines that pertain to long-term care.
• Must have the ability to make independent decisions when circumstances warrant such action.
• Must be able to deal tactfully with team members, other staff, residents, family members, visitors, government
• agencies, and the general public.
• Must be able to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc. that are necessary for providing quality care.
• Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices.
• Must possess basic computer literacy skills

Benefits

As a CommuniCare employee you will enjoy competitive wages and PTO plans. We offer full time employees a menu of benefit options from life and disability plans to medical, dental, and vision coverage from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.

About Us

A family-owned company, we have grown to become one of the nation’s largest providers of post-acute care, which includes skilled nursing rehabilitation centers, long-term care centers, assisted living communities, independent rehabilitation centers, and long-term acute care hospitals (LTACH). Since 1984, we have provided superior, comprehensive management services for the development and management of adult living communities. We have a single job description at CommuniCare, “to reach out with our hearts and touch the hearts of others.” Through this effort we create “Caring Communities” where staff, residents, clients, and family members care for and about one another.