Admissions and Records Officer - Engineering Administration

Laseagrant; Urbana (IL); On-site; USD 35,000 - 44,000; Full time

Job summary

The Grainger College of Engineering at the University of Illinois Urbana-Champaign seeks an Admissions and Records Officer to manage student records, petition decisions, academic standing updates, and data entry in Banner. This full-time Civil Service role supports Grainger Undergraduate Programs and requires handling registration changes, course adjustments, and articulation inquiries.

Minimum qualifications include a high school diploma and three years of related administrative experience or

Qualifications

• High school diploma or equivalent.
• Three (3) years total experience from categories A or B (administrative support, admissions, enrollment, customer service, records management).

Responsibilities

• Update and maintain Grainger Undergraduate student records in Banner.
• Process student petitions, changes in academic standing, and related record updates.
• Handle course adjustments, registration changes, and transfer/articulation inquiries.
• Support End of Term evaluations and Deans’ List reviews.
• Respond to inquiries regarding records policies and procedures.
• Perform other duties as assigned.

Skills

Administrative support

Customer service

Records management

Education

High school diploma or equivalent

Job description

Admissions and Records Officer - Engineering Administration

Admissions and Records Officer
Office of Undergraduate Programs
The Grainger College of Engineering
University of Illinois Urbana-Champaign

The Office of Undergraduate Programs in The Grainger College of Engineering seeks applicants for an Admissions and Records Officer position. This position is responsible for the update and preparation of student records, processing of student petition decisions, processes related changes in academic standing of students, and entering data into Banner.

Duties and Responsibilities:

• Manage Grainger Undergraduate student registration changes. Including processing the following: add/drop requests, late course change forms, locked out student requests, course overrides, overloads and underloads, and proficiency exams.
• Manage Grainger Undergraduate student course adjustments. Including processing the following: credit/no credit petitions, grade changes, grade replacement, honors credit learning agreements, incomplete grade check/F by Rule requests, missing grade follow-up, and NR grades.
• Support registration changes for Grainger Undergraduate students. Including processing the following: minors, re-entry/resuming studies petitions, withdrawals, cancellations, concentrations, and transfer (IDT/ICT) petitions.
• Update academic standing of Grainger Undergraduate students after End of Term evaluation has been complete. Review and process Banner updates for academic standing changes. Update and review Deans’ List.
• Manage and process course articulation questions. Receive, check, contact, and record emails for articulated transfer credit. Assist in checking and maintaining general education transfer articulation lists.
• Answer inquiries and resolve problems related to records policies and procedures within Grainger Undergraduate Programs.
• Perform other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent.
• Any one or combination totaling three (3) years (36 months) from the categories below:
  • A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
  • B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

APPOINTMENT INFORMATION

This is a full-time Civil Service Admissions and Records Officer position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $35,000 - $44,000.Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy . This position is not eligible for any type of sponsorship for work authorization. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on 10/23/26. For further information about this specific position, please contact Anisa Abalos-Ramirez at [e-mail] . For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first‑generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far‑reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well‑being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail] .

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