Admissions and Documentation Coordinator

Wellspring Lutheran Services; Saginaw (MI); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Retirement plan 403(b)

DailyPay

SupportLinc

Professional development

Job summary

Wellspring Lutheran Services in Michigan is seeking a Campus Admissions & Clinical Documentation Coordinator (RN/LPN) to join Covenant Skilled Nursing & Rehab at Wellspring - Saginaw. This full-time, on-site role supports admissions, care transitions, and clinical documentation.

You will be the first point of contact for residents and families, coordinating admissions, discharges, and bed availability, and ensuring accurate documentation and insurance authorizations.

Qualifications

• Current Michigan LPN or RN license.
• Experience with clinical documentation, admissions, or care coordination is valued.
• Strong communication and customer service skills are required.
• Ability to work collaboratively with residents, families, and nursing teams.

Responsibilities

• Coordinate admissions, discharges, and bed availability to ensure smooth transitions.
• Assist with tours, admissions paperwork, and family questions.
• Support documentation processes, insurance authorizations, and Medicare certifications.
• Collaborate with interdisciplinary teams to communicate clinical changes during a resident’s stay.
• Serve as a welcoming ambassador to residents and families from day one.

Skills

Communication

Customer service

Organization

Attention to detail

Care coordination

Interdisciplinary collaboration

Team collaboration

Education

LPN or RN license

Job description

Job Description:

Campus Admissions & Clinical Documentation Coordinator (RN/LPN) | Admissions, Care Transitions & Clinical Documentation

Covenant Skilled Nursing & Rehab at Wellspring - Saginaw | Full-Time, on-site | Hourly $33.00 - $38.00

You became a nurse because you wanted to help people during some of life’s most vulnerable moments.

You understand that a person’s experience with healthcare begins long before the first treatment is provided. It often starts with a phone call, a conversation with family, a difficult transition, or the uncertainty of what comes next.

You know how much it matters when someone is welcomed with compassion, guided with confidence, and reassured that they are in capable hands.

At Wellspring Skilled Nursing & Rehab, we’re looking for a Campus Admissions & Clinical Documentation Coordinator who understands that every admission is more than paperwork—it’s the beginning of someone’s journey with us.

As the first point of connection for many residents and families, you’ll play a vital role in creating a smooth, supportive transition into our community. You’ll combine your clinical knowledge, communication skills, and attention to detail to ensure residents receive the care they need while helping families navigate an often emotional process.

At the same time, you’ll help ensure the accuracy of clinical documentation, insurance authorizations, and communication processes that support quality care throughout a resident’s stay.

Most importantly, you’ll help residents and families feel welcomed, informed, and cared for from day one.

What Your Impact Will Look Like

You’ll help families move through the admissions process with confidence, answering questions and ensuring they feel supported during an important life transition.

You’ll work closely with centralized admissions, nursing leadership, therapy teams, and other departments to coordinate admissions, discharges, and bed availability so residents can move into the community smoothly.

You’ll prepare for each admission by ensuring rooms, equipment, and campus teams are ready to welcome new residents.

You’ll conduct tours and serve as an ambassador for the community, helping prospective residents and families envision the care, support, and services available to them.

You’ll use your clinical knowledge to support documentation processes, insurance authorizations, Medicare certifications, and communication with MDS teams to ensure accurate and timely reporting.

You’ll collaborate with interdisciplinary teams to ensure important clinical changes are communicated and documented appropriately throughout a resident’s stay.

Some days you’ll be helping a family complete admission paperwork and answering their questions. Other days you’ll be coordinating insurance approvals, reviewing documentation, participating in care conferences, or partnering with team members to ensure every transition is handled with excellence.

Every day, you’ll help create a positive experience for residents and families while supporting the clinical and operational success of the community.

The Professional We’re Looking For

• You believe that great healthcare starts with great communication.
• You understand the importance of balancing compassion with organization and attention to detail.
• You enjoy building relationships and helping people feel comfortable during times of uncertainty.
• You are highly organized and able to manage multiple priorities while maintaining accuracy.
• You appreciate the connection between quality documentation and quality care.
• You enjoy collaborating with interdisciplinary teams and helping important processes run smoothly.
• You take pride in creating positive first impressions and delivering exceptional customer service.

Qualifications

• Current Michigan Licensed Practical Nurse (LPN) license OR Registered Nurse (RN) license, required.
• Minimum of two years of skilled nursing, rehabilitation, or long-term care experience preferred
• Strong communication and customer service skills
• Experience with clinical documentation, insurance processes, admissions, or care coordination is highly valued
• Ability to work collaboratively with residents, families, nursing teams, and healthcare professionals
• Strong organizational skills and attention to detail

Why Wellspring Lutheran Services?

When you join Wellspring Lutheran Services, you’re joining a mission-driven organization that believes every person deserves to be treated with dignity, compassion, and respect.

We understand that transitions can be challenging for residents and families. That’s why we are committed to creating communities where people feel welcomed, supported, and cared for from the very beginning.

Here, your clinical expertise, compassion, and ability to connect with others will help make those transitions easier and more meaningful.

We Offer

• Health, dental, and vision insurance
• Paid time off and paid holidays
• 403(b) retirement plan with employer matching
• DailyPay access to earned wages
• Employee Assistance Program (SupportLinc)
• Professional development and leadership training
• A collaborative team committed to excellence in resident care

Schedule

• Full-time, Business hours, 8-hour shifts
• Participation in manager nursing on-call rotation - every 4 weeks
• Weekday schedule, Monday - Friday
• On-site

About us

For more than 130 years, Wellspring Lutheran Services has been a trusted partner for families across Michigan, providing compassionate support and critical services to help people thrive during times of challenge and change. With deep roots in communities statewide, our team is united by a shared vision of changed lives, strong families and transformed communities.

Our mission: Motivated by Christ’s love, we engage people as they experience and embrace their God-given potential.

Full job description available during the interview.