Admissions and Academic Program Coordinator, School of Music

Pennsylvania State University; State College (Centre County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Job summary

Pennsylvania State University is seeking an Admissions and Academic Program Coordinator for the School of Music to support undergraduate recruitment, student success, and academic operations. The role guides applicants and students from audition through graduation, coordinating enrollment, scheduling, and scholarship processes.

You will work with students, families, faculty, and university partners to ensure accurate records, timely registrations, and smooth classroom management across multiple

Qualifications

• Strong organizational skills to manage multiple projects and deadlines.
• Excellent written and verbal communication across audiences.
• Collaborative team member supporting internal and external partners.
• High level of customer service and stakeholder engagement.
• Inclusive and respectful interactions with diverse groups.

Responsibilities

• Coordinate undergraduate admissions processes from audition to enrollment and graduation.
• Manage student records, enrollment actions, and scheduling for ~420 course offerings per year.
• Oversee audition logistics for undergraduate and graduate applicants and evaluation collection.
• Support scholarship administration and related financial transactions with the Administrative Support Manager.
• Provide general administrative support and serve as a point of contact for students and families.

Skills

Organizational skills

Written & verbal communication

Team collaboration

Customer service orientation

Inclusive & respectful

Education

Higher education administrative experience

Tools

LionPATH

25Live by CollegeNET

Job description

POSITION SPECIFICS

The School of Music is seeking a collaborative, detail-oriented administrative professional to serve as an Admissions and Academic Program Coordinator , a key role supporting undergraduate recruitment, student success, and academic operations.

As a central member of the School's administrative team, this position guides prospective and current students through critical stages of their academic experience, from audition and admission through graduation.

Working closely with students, families, faculty, and University partners, the Admissions and Academic Program Coordinator manages a broad range of responsibilities, including audition coordination, student records and enrollment processes, undergraduate academic scheduling, and classroom management.

Supporting more than 300 undergraduate students and approximately 55 faculty members, this position also provides administrative oversight for scholarship processes, financial transaction support, and other operational functions essential to the School's success.

Responsibilities include but are not limited to:

Undergraduate Coordinator

• Maintain confidential student records and provide information and guidance to students, parents, faculty, other departments, and external constituents.
• Manage student enrollment activities, including department-controlled course registration, drop/add processing, music minor enrollment, and resolution of complex enrollment issues in collaboration with the Registrar's Office.
• Monitor and maintain academic records and reporting through University systems, including LionPATH , and coordinate administration of Student Rating of Teaching Effectiveness (SRTE) evaluations and other program statistics.
• Review student records to verify completion of graduation requirements.
• Manage a complex academic scheduling operation supporting approximately 420 course offerings during each fall and spring semester and 15 summer courses.
• Coordinate course scheduling and classroom assignments through LionPATH and 25Live by CollegeNET , including course setup, space assignments, course controls, exam scheduling, and resolution of scheduling conflicts.
• Collaborate with University offices and faculty to support curriculum administration and implementation of new courses.

Admissions Coordinator

• Serve as a primary point of contact for prospective students, current students, families, counselors, and visitors by providing guidance on admissions, enrollment, and onboarding processes.
• Coordinate and manage undergraduate and graduate audition activities, including scheduling, communications, faculty participation, remote audition processes, and collection of audition results and evaluations.
• Represent the School of Music at recruitment, enrollment, and outreach events, including information sessions, campus visit programs, and college fairs.
• Prepare scholarship offer letters, track scholarship acceptances, and support scholarship administration in collaboration with the Administrative Support Manager.

Other Duties

• Provide general administrative support such as key distribution and general questions.

LionPATH referenced above is Penn State's student information system and 25Live by CollegeNET is Penn State's room scheduling system.

Required Qualifications:

• Outstanding organizational skills, with the ability to manage multiple projects and priorities simultaneously
• Effective written and verbal communication skills, with the ability to convey information clearly across a range of formats
• Commitment to working collaboratively as part of a team and contributing to a positive, service-oriented work environment
• Excellent interpersonal skills; driven to provide high-quality customer service
• Inclusive and respectful when working with others

Preferred Qualifications:

• Demonstrated administrative experience in a higher education or academic setting
• Ability to work effectively in a fast-paced environment while handling sensitive and confidential information with discretion

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

Additional Information:

The College of the Arts and Architecture is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.