Admission Coordinator

Golden Hill Nursing and Rehabilitation Center; City of Kingston (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Paid time off

Growth opportunities

Job summary

Golden Hill Nursing and Rehabilitation Center in Kingston, NY is seeking an Admissions Coordinator to be the primary contact for prospective residents, families, hospitals, and referral sources, guiding the admission process from referral to enrollment.

The role emphasizes compliance with healthcare regulations, collaboration with clinical and administrative teams, and maintaining accurate admission records in the EHR to ensure smooth transitions and high-quality resident care.

Qualifications

• Experience in admissions, healthcare marketing, or long-term care preferred.
• Knowledge of Medicare, Medicaid, and insurance verification.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office and healthcare software.

Responsibilities

• Coordinate the admissions process from referral through admission.
• Review referrals, medical records, insurance, and eligibility.
• Communicate with hospitals, physicians, case managers, and families about admissions.
• Conduct facility tours and explain services and admission requirements.
• Verify insurance benefits, Medicare, Medicaid, and private pay.
• Complete admission paperwork ensuring accuracy and compliance.
• Maintain admissions records and update EHR resident data.
• Collaborate with nursing, social services, therapy, and admin staff.
• Build relationships with hospitals, rehab centers, and community referrals.
• Track occupancy and assist census development.
• Ensure compliance with federal, state, and facility rules on admissions and resident rights.

Skills

Healthcare admissions

Insurance verification

Medicare/Medicaid knowledge

Customer service

Communication skills

Organization

Interpersonal skills

EHR/EMR proficiency

Education

Healthcare Admin degree

Tools

Microsoft Office

EHR/EMR systems

Job description

Golden Hill Nursing and Rehabilitation Center is a 5-Star CMS, 280-bed skilled nursing facility dedicated to providing exceptional care in a compassionate, family-oriented environment. We are seeking a professional and driven Admission Coordinator to join our team and help expand our reach and impact within the community.

Position Overview

The Admissions Coordinator serves as the primary point of contact for prospective residents, families, hospitals, and referral sources. This role coordinates the admission process for residents entering the nursing home or skilled nursing facility, ensuring a smooth transition while maintaining compliance with healthcare regulations and organizational policies.

Key Responsibilities

• Coordinate and manage the resident admissions process from referral through admission.
• Review referral information, medical records, insurance coverage, and eligibility requirements.
• Communicate with hospitals, physicians, case managers, discharge planners, residents, and family members regarding admissions.
• Conduct facility tours and explain services, programs, and admission requirements.
• Verify insurance benefits, Medicare, Medicaid, and private pay information.
• Complete admission paperwork and ensure all required documentation is accurate and compliant.
• Maintain admission records and update resident information in electronic health record (EHR) systems.
• Collaborate with nursing, social services, therapy, and administrative staff to ensure a seamless transition for new residents.
• Build and maintain relationships with hospitals, rehabilitation centers, and community referral sources.
• Track occupancy rates and admissions metrics and assist with census development strategies.
• Ensure compliance with federal, state, and facility regulations regarding admissions and resident rights.

Qualifications

• Associate's or Bachelor's degree in Healthcare Administration, Business Administration, Social Services, Marketing, or a related field preferred.
• Experience in admissions, healthcare marketing, customer service, case management, or long-term care preferred.
• Knowledge of Medicare, Medicaid, managed care, and insurance verification processes.
• Strong communication, organizational, and interpersonal skills.
• Proficiency with Microsoft Office and healthcare software systems.

Skills & Competencies

• Healthcare admissions
• Insurance verification
• Medicare and Medicaid knowledge
• Customer service and family relations
• Medical records review
• Referral management
• Census development
• Relationship building
• Documentation and compliance
• EHR/EMR systems

Benefits

• Competitive salary (commensurate with experience)
• Comprehensive benefits package
• Paid time off
• Growth and advancement opportunities