ADMINSTRATIVE BUSINESS PARTNER - EXTERNAL AFFAIRS (Pacific Time Zone)

OCHIN, Inc.; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

OCHIN, Inc. is seeking an Administrative Business Partner for External Affairs. This fully remote role supports executive leadership, coordinates events, and manages complex scheduling.

The ideal candidate will have 5+ years supporting CFO/CSuite level executives, strong MS Office skills, and the ability to work in a fast-paced, confidential environment. Travel is occasional and the position is fully remote within the United States.

Qualifications

• Located in Pacific Time Zone highly preferred.
• 5 years’ experience supporting a CFO and/or other C‑Suite executive in a complex medium‑to‑large‑scale organization.
• Intermediate to Advanced skills in MS Suites (Word, Excel, PowerPoint, Outlook) candidates may be tested.
• Experience with Abode Acrobat, Concur, and Smartsheet’s preferred.
• Experience with heavy scheduling and calendaring required.

Responsibilities

• Provide high-level, organized, and detailed support to leadership or the organization.
• Proactively assess details, anticipate needs, and take appropriate actions to support daily operations.
• Assist with prioritizing deliverables, meeting deadlines, and preventing workflow bottlenecks.
• Conduct research and prepare, review, and revise written reports and presentations.
• Utilize Microsoft Teams to schedule and manage virtual meetings and collaborate using features like breakout rooms and polls.
• Other duties as assigned

Skills

C-suite support

Scheduling management

Communication skills

Confidentiality

Typing 60 wpm

Tools

MS Office Suite

Job description

All Jobs > ADMINSTRATIVE BUSINESS PARTNER - EXTERNAL AFFAIRS (Pacific Time Zone)

ADMINSTRATIVE BUSINESS PARTNER - EXTERNAL AFFAIRS (Pacific Time Zone)
Fully Remote • REMOTE • ADMINISTRATIVE SERVICES

Full-time

Description

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, delivering the clinical insights and tailored technologies needed to expand patient access, strengthen care teams, and improve the health of rural and medically underserved communities.

We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Work Authorization

Candidates must be legally authorized to work in the United States on a permanent basis at the time of application.

This position is not eligible for employment visa sponsorship now or in the future. OCHIN does not provide sponsorship for employment-based visas or transfers of existing employment-based visas.

Position Overview:

The Administrative Business Partner provides high-quality support to the organization by providing high-quality administrative support to leadership or supporting the coordination of internal and external events. This role requires a critical thinker who can effectively manage priorities, coordinate across teams, and uphold the highest standards of integrity and sound judgement. Whether supporting executive leadership or managing event logistics, the Associate brings excellent communication skills, strong organizational abilities, and a proactive, professional, and collaborative approach. Thriving in a fast-paced environment, they are self‑motivated and adept at adapting to shifting priorities to support organizational success.

Essential Functions:

• Provide high-level, organized, and detailed support to the organization or Executive while ensuring accuracy, quality, and thoroughness in all tasks.
• Proactively assess details, anticipate needs, and take appropriate actions to support daily operations and address unexpected challenges.
• Assist with prioritizing deliverables, meeting deadlines, and preventing workflow bottlenecks.
• Conduct research, synthesize key findings, and prepare, review, and revise/refine written reports and presentations for review.
• Utilize Microsoft Teams to schedule and manage virtual meetings, deliver presentations, and facilitate collaboration. Demonstrate proficiency in using features such as breakout rooms, polls, and survey to enhance engagement and productivity. Utilize Microsoft Outlook for calendar management and email communication. Leverage SharePoint for document management, version control, and team collaboration, ensuring secure and organized access to shared resources.
• Other duties as assigned

Requirements

• Located in Pacific Time Zone highly preferred
• 5 years’ experience supporting a CFO and/or other C‑Suite executive in a complex highly matrixed medium‑to‑large‑scale organization.
• Intermediate to Advanced skills in MS Suites (Word, Excel, PowerPoint, Outlook) candidates may be tested.
• Experience with Abode Acrobat, Concur, and Smartsheet’s preferred
• Strong administrative, organizational, and customer service skills are preferred.
• Experience with heavy scheduling and calendaring required
• High level of EQ and ability to manage multiple competing priorities
• Ability to work with constant interruptions, quickly adjust, pivot, and constantly realign tasks
• Requires high confidentiality and discernment
• Ability to type a minimum of 60 wpm net is required
• Position may need to travel 2-3 times per year
• Prior to moving forward to the team interview, all candidates are required to complete a 50–60‑minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with th e OCHIN's nine core competencies. It’s not about passing or failing, it’s about understanding fit and setting you up for success

Physical Requirements/Work Environment

• Constant interpersonal skills, teamwork, and customer service. Frequent creativity, mentoring, presentations, and teaching. Occasional decision making and independent judgment or action.
• Reading, speaking, writing, and understanding English.
• While performing the duties of the job, the employee is regularly required to sit for long periods of time; stand and walk; use hands to finger, handle or feel; reach with hands and arms.
• This position requires a virtual home‑office environment, working remotely and will require that employees be on camera for all virtual meetings.
• The role routinely uses standard office equipment such as computers and mobile devices.

Base Pay Overview

OCHIN uses broadened pay ranges to support equitable and market‑aligned compensation practices. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.

Work Location and Travel Requirements

OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on‑site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.

Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Ability to travel 2‑3 times per year
• In alignment with OCHIN’s mission and commitment to protecting our workforce and the communities we serve, OCHIN strongly encourages all workforce members,especially those whose role involves travel and in‑person engagement, to remain up to date on immunizations, including but not limited to COVID‑19 and influenza vaccinations.

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/career

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.