Adminstrative Assistant

Commonpoint Queens (Samuel Field YM and YWHA); United States; Hybrid; USD 19,889 - 28,326; Part time

Job summary

Commonpoint Queens (Samuel Field YM and YWHA) is seeking a part-time office assistant with strong organizational and communication skills. The role involves maintaining documentation, assisting with data entry, and communicating with students and staff. The position offers a hybrid/remote modality with approximately 15-19 hours of work per week.

A high school diploma is required, and current undergraduates and graduates are encouraged to apply. The salary for the role is $17.5 per hour, with an expected start date in January.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent time management abilities in a fast-paced environment.
• Strong verbal and written communication capabilities.

Responsibilities

• Organize and maintain documentation and digital files.
• Review participant documents and track status.
• Communicate effectively with students and staff.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Time management

Education

High school diploma (or equivalent)

Undergraduate or graduate students

Tools

Google Workspace

Job description

Responsibilities

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets.
• Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

Qualifications

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast‑paced environment.
• Strong verbal and written communication skills.

Preferred Qualifications

• 1–2 years of experience in an office setting.
• Experience managing data and generating reports.
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback.
• Ability to analyze and synthesize information from various sources.
• Demonstrated cultural competency and experience working with diverse populations.

Job Details

• Schedule: Seasonal, Part Time, 15-19 Hours Per Week
• Salary: $17.5 /hour
• Expected Start Date: January
• Modality: Hybrid/Remote

Commonpoint reserves the right to revise or change job duties and responsibilities as the need arises.

Equal Opportunity Statement

Commonpoint is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.