Administrative Assistant

Commonpoint Queens (Samuel Field YM and YWHA); United States; Hybrid; USD 19,889 - 28,326; Part time

Job summary

Commonpoint Queens (Samuel Field YM and YWHA) is seeking a Part-Time Administrative Assistant for their Summer Youth Employment Program (SYEP) at John Bowne High School and/or remotely. The role involves organizing digital files, drafting correspondence, and assisting with various clerical tasks.

The ideal candidate is detail-oriented, excels in time management, and possesses proficiency in Microsoft Office and Google Workspace. This position offers a seasonal schedule of 15-19 hours per week with an hourly rate of $17.5 and requires availability during weekday afternoons.

Qualifications

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills.

Responsibilities

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets.
• Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Proficiency in Google Workspace

Time management

Verbal communication

Written communication

Education

High school diploma or equivalent

Undergraduate or graduate students

Job description

About Position

The person hired as the Part‑Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part Time Administrative Assistant will report to the SYEP Program Coordinators.

Responsibilities

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets.
• Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

Qualifications

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast‑paced environment.
• Strong verbal and written communication skills.

Additional Preferred Qualifications

• 1–2 years of experience in an office setting.
• Experience managing data and generating reports.
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback.
• Ability to analyze and synthesize information from various sources.
• Demonstrated cultural competency and experience working with diverse populations.

Job Details

Schedule: Seasonal, Part Time, 15‑19 Hours Per Week.
Availability during weekday afternoons is highly preferred.
Salary: $17.5 /hour.
Expected Start Date: January-March.
Modality: Hybrid/Remote.