Administrator, Training Systems

Orcabiosystems; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Pre-IPO equity

Annual bonus

Medical, dental, and vision insurance

PTO

401(k) plan

Life and AD&D coverage

Parental leave

Lunch on-site

Job summary

OrcabioSystems in Sacramento, CA is seeking an Administrator, Training Systems to oversee day-to-day operations of the training platforms, ensuring functionality and audit readiness.

The role coordinates with trainers and staff, manages MasterControl Training module access, maintains training records, and supports onboarding/offboarding while ensuring GMP compliance and timely execution of tasks. On-site responsibilities may include occasional shift coverage.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of experience in training administration or LMS.
• Strong understanding of GMP training requirements.
• Proficiency in MasterControl or similar training management systems.
• Associate’s degree or certifications in training strongly preferred.
• Experience with document control and policy creation is a plus.

Responsibilities

• Support employees and area management with MasterControl Training module navigation, reporting, and troubleshooting.
• Manage access and permissions to MasterControl Training module.
• Manage creation, maintenance, and removal of training curricula; maintain standard assignments by job title.
• Maintain audit-ready training documentation and accurate employee training records.
• Provide reports and system training to ensure qualification status is clear.
• Facilitate onboarding of employees into the MasterControl Training Module.
• Deliver new employee onboarding training as necessary.
• Occasional shift, weekend, or holiday coverage to support manufacturing timelines.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Multitasking

Problem solving

Education

High school diploma or equivalent

Associate’s degree or certifications in training

Tools

MasterControl Training Module

Microsoft Office Suite

Job description

Role Overview

The Administrator, Training Systems oversees the day-to-day operations of the training systems and platforms, ensuring their functionality and smooth operations. This role coordinates with trainers and staff to troubleshoot system issues, support employees in accessing and using training materials, and ensure training compliance. The position involves onboarding and offboarding employees in the training system, maintaining accurate records, and ensuring audit readiness. The ideal candidate will have strong organizational and technical skills, as well as the ability to manage the execution of daily tasks effectively.

Responsibilities & Qualifications

• Support employees and area management with MasterControl Training module navigation, reporting, and troubleshooting.
• Manage the access and permissions to MasterControl Training module.
• Manage the assignment, creation, maintenance, and removal of training curricula in the training system; maintain a list of standard assignments by job title.
• Maintain audit-ready training documentation and accurate employee training, certification, qualification records.
• Provide reports and system training to ensure employee qualification status is clear to employees and functional management.
• Facilitate onboarding of employees into the MasterControl Training Module.
• Facilitate and deliver new employee onboarding training as necessary.
• May require shift, weekend, or holiday coverage to support manufacturing and patient treatment timelines.
• High school diploma or equivalent required.
• 2-3 years of experience in training administration, learning management systems, or a related field.
• Strong understanding of GMP training requirements.
• Proficiency in MasterControl or similar training management systems.
• Excellent organizational and time management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Associate’s degree or certifications in training strongly preferred.
• Experience with document control and policy creation is a plus.

Benefits & Compensation

The anticipated annual salary range for this job is based on prior experience in the role/industry, education, location, internal equity, and other job-related factors as permitted by law. For remote-based positions, this range may vary based on your local market. Full-time employment positions will also be eligible to receive pre-IPO equity and annual bonus, in addition to competitive medical, dental, and vision benefits, PTO, 401(k) plan, life and accidental death and disability coverage, and parental leave benefits. Other perks include subsidized daily lunches and snacks at our on-site locations.