Administrator, Training Systems

Orca Bio; Sacramento (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Pre-IPO equity

Annual bonus

Medical, dental & vision benefits

PTO

401(k)

Life and AD&D coverage

Parental leave

On-site subsidized lunches

Job summary

Orca Bio is seeking an Administrator, Training Systems to oversee day-to-day operations of the training platforms, ensuring functionality and audit readiness. You will coordinate with trainers and staff to troubleshoot issues and support access to training materials.

The role includes onboarding/offboarding in the training system, maintaining records, and delivering system training. Strong organizational, technical, and communication skills are essential, with experience in GMP training and

Qualifications

• Minimum 2–3 years in training administration, LMS, or related field.
• Strong GMP training knowledge and MasterControl or similar systems.
• Excellent organizational and time management skills; able to handle multiple priorities.

Responsibilities

• Support employees and area management with MasterControl Training module navigation, reporting, and troubleshooting.
• Manage access and permissions to MasterControl Training module.
• Create, maintain, and remove training curricula; maintain standard assignments by job title.
• Maintain audit-ready training documentation and ensure records are accurate.
• Provide reports and system training to clarify employee qualification status.
• Facilitate onboarding of employees into the MasterControl Training Module.
• Deliver new employee onboarding training as needed.
• Occasional shift, weekend, or holiday coverage to support manufacturing timelines.

Skills

Training administration

LMS (Learning Management Systems)

GMP training knowledge

Project management

Communication skills

Interpersonal skills

Organizational skills

Time management

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

MasterControl

Microsoft Office

Job description

More than one million people in the United States today are fighting blood cancer. While a traditional allogeneic stem cell transplant has been the best hope for many, the transplant itself can prove fatal or lead to serious conditions, such as graft vs. host disease. Orca Bio is a commercial‑stage biotechnology company redefining the transplant process by developing next‑generation cell therapies with the goal of providing significantly better survival rates with dramatically fewer risks. With our purified, high‑precision investigational cell therapies we hope to not only replace patients' blood and immune systems with healthy ones, but also restore their lives.

The Administrator, Training Systems oversees the day‑to‑day operations of the training systems and platforms, ensuring their functionality and smooth operations. This role coordinates with trainers and staff to troubleshoot system issues, support employees in accessing and using training materials, and ensuring training compliance. This position involves onboarding and off‑boarding employees in the training system, maintaining accurate records, and ensuring audit readiness. The ideal candidate will have strong organizational and technical skills, as well as the ability to manage the execution of daily tasks effectively.

Key Responsibilities

• Support employees and area management with MasterControl Training module navigation, reporting, and troubleshooting.
• Manage the access and permissions to MasterControl Training module.
• Manage the assignment, creation, maintenance, and removal of training curricula in the training system.Maintain a list of standard assignments by job title.
• Maintain audit‑ready training documentation.Ensure accurate employee training, certification, qualification records.
• Provide reports and system training to ensure employee qualification status is clear to employees and functional management.
• Facilitate onboarding of employees into the MasterControl Training Module.
• Facilitate and deliver new employee onboarding training as necessary.
• May require shift, weekend, or holiday coverage to support manufacturing and patient treatment timelines.

Minimum Qualifications

• High school diploma or equivalent required.
• 2-3 years of experience in training administration, learning management systems, or a related field.
• Strong understanding of GMP training requirements.
• Proficiency in MasterControl or similar training management systems.
• Excellent organizational and time management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Preferred Qualifications

• Associate’s degree or certifications in training strongly preferred.
• Experience with document control and policy creation is a plus.

$60,000 - $80,000 a year

The anticipated annual salary range for this job is based on prior experience in the role/industry, education, location, internal equity, and other job‑related factors as permitted by law. For remote‑based positions, this range may vary based on your local market. Full‑time employment positions will also be eligible to receive pre‑IPO equity and annual bonus, in addition to competitive medical, dental, and vision benefits, PTO, 401(k) plan, life and accidental death and disability coverage, and parental leave benefits. Other perks include subsidized daily lunches and snacks at our on‑site locations.

We’re proud to be an equal opportunity employer, and recognize that celebrating our differences creates stronger, lasting solutions that better serve our team, our patients and their healthcare providers.