Administrator, Talent Acquisition, Human Resources

Tunnel to Towers Foundation; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Tunnel to Towers Foundation is seeking an in-office Human Resources – Talent Acquisition Administrator in New York to manage full-cycle recruitment across professional, program, administrative, frontline, and leadership roles. You will partner with HR Business Partners and hiring managers to build pipelines, screen candidates, schedule interviews, and ensure a professional candidate experience.

The role emphasizes proactive sourcing, strong communication, and strict confidentiality while

Qualifications

• Bachelor’s degree in HR, Business Admin, or related field (preferred).
• 1–3 years of progressive recruiting or talent acquisition experience.
• Experience managing full-cycle recruitment across multiple functions.
• Experience with proactive sourcing and passive candidate recruitment.
• Experience using LinkedIn Recruiter, Indeed, or comparable platforms.

Responsibilities

• Manage full-cycle recruiting for assigned positions from requisition intake through candidate selection, offer, and onboarding.
• Partner with HR Business Partners and hiring managers to understand workforce needs and hiring priorities.
• Conduct proactive sourcing and outreach through multiple recruitment channels.
• Build and maintain candidate pipelines for current and anticipated hiring needs.
• Coordinate interviews and maintain timely communication with candidates and teams.
• Maintain accurate candidate and requisition data in Paylocity and ATS/HRIS.
• Track recruiting metrics and continuously improve processes.
• Represent the Foundation professionally at career fairs and events.

Skills

Proactive sourcing

Candidate assessment

Relationship-building

Communication

Time management

Education

Bachelor’s degree in Human Resources or related field

Tools

LinkedIn Recruiter

Indeed

Paylocity

ATS/HRIS

Job description

Description

The mission of the Tunnel to Towers Foundation is to honor the sacrifice of firefighter Stephen Siller who laid down his life to save others on September 11, 2001. We also honor our military and first responders who continue to make the supreme sacrifice of life and limb for our country.

The Human Resources – Talent Acquisition Administrator is responsible for managing and executing the Foundation’s talent acquisition activities to attract, identify, assess, and hire qualified candidates who support the mission and operational needs of the Tunnel to Towers Foundation. This role manages full-cycle recruitment for assigned positions and partners closely with HR Business Partners, hiring managers, and organizational leaders to develop effective recruiting strategies, build candidate pipelines, and deliver consistent, professional candidate experience. The Administrator will support recruitment across professional, program, administrative, frontline, and leadership positions while helping to strengthen and standardize the Foundation’s talent acquisition processes.

Duties and responsibilities

• Manage full-cycle recruiting for assigned positions from requisition intake through candidate selection, offer, and transition to onboarding.
• Partner with HR Business Partners and hiring managers to understand workforce needs, position requirements, hiring priorities, and recruitment timelines.
• Conduct proactive sourcing and candidate outreach through LinkedIn Recruiter, Indeed, applicant tracking systems, professional networks, referrals, community partnerships, and other recruitment channels.
• Build and maintain candidate pipelines for current and anticipated hiring needs.
• Conduct initial phone screens and structured candidate assessments to evaluate qualifications, experience, communication, motivation, and overall fit with position requirements.
• Coordinate interviews and maintain timely communication with candidates and hiring teams throughout the selection process.
• Maintain accurate candidate and requisition information within Paylocity and other recruiting systems.
• Monitor recruiting activity and candidate pipelines to identify delays, gaps, and opportunities for improvement.
• Track recruiting metrics including time-to-fill, applicant flow, source effectiveness, interview activity, offers, and acceptance rates.
• Represent the Foundation professionally at career fairs, recruiting events, networking opportunities, and community or professional engagements.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field preferred.
• 1-3 years of progressive recruiting or talent acquisition experience.
• Demonstrated experience managing full-cycle recruitment.
• Experience recruiting for multiple functions and levels, including professional, administrative, program, frontline, and management positions.
• Experience with proactive sourcing and passive candidate recruitment.
• Experience using LinkedIn Recruiter, Indeed, or comparable recruitment and sourcing platforms preferred.
• Experience with an applicant tracking system/HRIS; Paylocity experience preferred.
• Strong interviewing, candidate assessment, and relationship-management skills.
• Strong written and verbal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple requisitions and priorities simultaneously.
• Ability to build effective partnerships with hiring managers, HR Business Partners, and organizational leaders.
• Strong attention to detail and follow-through.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employment matters.
• Demonstrated commitment to professionalism, accountability, teamwork, and service.

Working conditions

Special Working conditions may include: a change in days worked, shift hours, and/or working conditions (outdoors or other locations) when participating and assisting in special events such as: NYC Tunnel to Towers Run and other events, as required.

Full-Time

In Office