Administrator & Logistics Coordinator

Society of Defense Financial Management; Orlando (FL); On-site; USD 41,000 - 55,000; Full time

Job summary

Randstad is seeking an Administrator & Logistics Coordinator for our Orlando, FL facility. This onsite role supports the Defense Division with daily admin and operations, including front desk duties, shipping/receiving, inventory, and safety documentation.

The 12-month contract runs 8am–5pm, Monday–Friday, with potential for conversion. The successful candidate will coordinate shipments across sites, track purchases, and ensure accurate recordkeeping in a regulated environment.

Qualifications

• Associate degree or equivalent work experience in administration, operations, or facilities support.
• 3+ years of experience in an administrative or operations support role with strong organizational skills.
• Professional communication skills (email, phone, written documentation).
• Experience with cross functional or multisite teams in a fast-paced environment.
• Familiarity with facilities operations, safety/security support, or related administrative activities.
• Experience with purchase order tracking, shipping/receiving, or logistics coordination.
• Experience working in a regulated, controlled, or compliance-driven environment.
• Working knowledge of SAP or similar ERP systems (data entry and tracking).
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).Applicants must be a U.S. citizen.

Responsibilities

• Greet visitors, verify credentials, log visits, and issue visitor badges.
• Coordinate vendor visits for maintenance and repairs, including scheduling and site access.
• Receive incoming parts, verify against purchase orders, label items, and store appropriately.
• Track purchase orders and monitor delivery status.
• Coordinate shipments between Orlando, Boston, and Portland sites.
• Support calibration tracking for onsite equipment.
• Assist with asset tracking documentation in support of audits.

Skills

Administrative experience

Multisite coordination

Microsoft Office

Professional communication

SAP familiarity

Attention to detail

Education

Associate degree or equivalent

Tools

SAP

Microsoft Excel

Job description

Administrator & Logistics Coordinator

Pay Rate: 30-40 per hour

Onsite - Orlando FL

12 month contract with strong potential of conversion

8am start time - 5pm - Monday - Friday

We are seeking a hands-on Administrative Assistant to support the Defense Division in Orlando, Florida. This role provides daily administrative and operational support for the Orlando facility and works with teams across multiple locations. The Administrative Assistant helps keep the site running smoothly by managing front desk visitors, shipping and receiving, inventory and asset tracking, and documentation related to facility operations, safety, and security. The role requires accuracy, attention to detail, timely followup, and clear recordkeeping in accordance with company procedures. This position reports directly to the Orlando Business Manager and supports daytoday operations by ensuring routine tasks are completed correctly and on time.

Primary Duties & Responsibilities:

• Front Desk & Visitor Support Greet visitors, verify credentials, log visits, and issue visitor badges
• Manage visitor requests, perform initial screening, and route requests for required approvals
• Coordinate vendor visits for maintenance and repairs, including scheduling and site access
• Purchasing, Logistics & Inventory Support Receive incoming parts, verify against purchase orders, label items, and place in appropriate storage locations
• Track purchase orders and monitor delivery status
• Coordinate shipments between Orlando, Boston, and Portland sites
• Support calibration tracking for onsite equipment
• Assist with asset tracking documentation in support of audits

Job Qualifications:

• Associate degree or equivalent work experience in administration, operations, or facilities support
• 3+ years of experience in an administrative or operations support role Strong organizational and documentation skills
• Ability to manage multiple recurring tasks with high accuracy and attention to detail Professional communication skills (email, phone, written documentation)
• Experience working with cross functional or multisite teams in a fastpaced environment
• Familiarity with facilities operations, safety/security support, or related administrative activities
• Experience with purchase order tracking, shipping/receiving, or logistics coordination
• Experience working in a regulated, controlled, or compliance driven environment
• Working knowledge of SAP or similar ERP systems (data entry and tracking level)
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams) Applicants must be a U.S. citizen

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.