Executive Assistant

Randstad USA; Atlanta (GA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Vacation allowance (18 days)

Tuition discounts

401K

Medical/Dental/Vision

Employee stock purchase plan

Job summary

Randstad USA is seeking an Executive Assistant to provide direct administrative support to three executive leaders on the American Leadership Team. You will act as an operational anchor, helping meet strategic objectives and ensure seamless executive workflow.

This role offers a hybrid schedule (3 days per week at Randstad Digital Offices such as Atlanta, among others) with typical hours 8am–5pm EST. Benefits include 18+ vacation days, tuition discounts, 401(k), and comprehensive medical plans.

Qualifications

• 2–4+ years of administrative support experience in a high-volume, fast-paced office environment.
• Proficiency using Google mail, calendaring and shared drives.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Strong data analysis and ability to interpret operational data.

Responsibilities

• Calendar Management: manage complex calendars for 3 leaders and protect executive time.
• Travel Coordination: plan and coordinate domestic and international travel.
• Spreadsheet & Data Maintenance: create and maintain logs and data sets.
• Expense Management: process travel and business expenses per policy.
• Project Tracking: own projects and coordinate timelines.
• Data Management: maintain client information, reports, and internal notes.
• Documentation & Correspondence: draft executive communications and reports.
• Reporting Support: compile metrics and prepare presentations.
• Liaison: coordinate with internal and external stakeholders.
• Ad hoc special projects.

Skills

Administrative support

Google Workspace

Microsoft Office

Data analysis

Communication

Time management

Multi-stakeholder coordination

Education

Bachelor’s degree

Tools

Concur

Egencia

Google Mail/Calendaring

Job description

Randstad, a leading global recruitment and workforce solutions provider with over 65 years of history and 40,000+ employees worldwide, offers an exceptional opportunity to develop your recruitment and HR expertise within a supportive, family-oriented environment. Grow your career with a publicly traded industry leader and gain valuable experience in the staffing sector. Our Executive Assistant position will provide direct administrative support to 3 executive level leaders with the American Leadership Team. You will act as an operational anchor for the leaders, helping meet strategic objectives & ensuring seamless executive workflow.

Hybrid Work Schedule= 3 days/week at a Randstad Digital Office (Ex. Tampa, Chicago, Cleveland, Toronto, Montreal, Plano & Atlanta)

Typical Hours= 8am-5pm EST

Work Life Balance (is a huge factor when employed at Randstad)

• 18 days vacation to start (~3.5 weeks)


• Tuition discounts with a variety of learning partners


• 401K


• Access to our Medical, Dental, Vision plans


• Employee Share Purchase Plan

Permanent Salary & Bonus potential

• $65,000-$80,000/year (experience related) *maybe some flex


• Bonus: Up to 5% based on company performance

Responsibilities

• Calendar Management: Proactively manage complex, fluid calendars for 3 leaders, strategically scheduling appointments, resolving conflicts, and protecting executive time.


• Travel Coordination: Plan, book, and coordinate comprehensive domestic and international travel logistics, creating detailed itineraries to support leaders while they are traveling.


• Spreadsheet & Data Maintenance: Create, update, and maintain robust spreadsheets, tracking logs, and financial/operational data sets to support data integrity and decision-making.


• Expense Management: Process, reconcile, and track leadership travel and business expenses, ensuring strict alignment with corporate documentation and policy requirements.


• Project Tracking & Execution: Take ownership of assigned projects, coordinate timelines, and resolve operational problems to keep leadership initiatives on schedule.


• Data Management & Integrity: Input, update, and maintain business databases (including client information, reports, tracking sheets, and internal notes), ensuring absolute data integrity.


• Documentation & Correspondence: Documentation & Correspondence: Draft, format, and review executive correspondence, presentations, and reports based on leadership requirements.


• Reporting & Analytical Support: Assist leaders by compiling operational metrics, preparing executive presentations/packets, and reviewing specialized background or compliance data as request


• Liaison: Serves as a key point of contact for higher-level inter-organizational associates concerning projects, operational decisions, or scheduling requirements. Attends and coordinates briefings for internal and external representatives


• Ad hoc special projects

Qualifications

• 2 – 4+ years of administrative support experience in a high-volume, fast-paced office environment


• Proven track record of successfully supporting multiple stakeholders or leaders simultaneously


• Proficiency using Google mail, calendaring and shared drives


• Concur and Egencia are strong assets


• Technical Proficiency: Advanced skills with Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.


• Data & Analysis: Strong analytical capacity with a demonstrated ability to interpret and draw logical conclusions from operational, financial, or business data.


• Execution & Drive: Excellent time management skills, a strong sense of urgency, and the ability to handle multiple leadership tasks simultaneously


• Communication: Superior interpersonal, written, and verbal communication skills.


• Quality Focus: Exceptionally detail-oriented with a continuous improvement mindset dedicated to optimizing workflow systems.


• Bachelor’s degree (preferred but not required)

Randstad Digital operates in a hybrid work model in areas where we have offices. There should be no expectations that this is a full time remote role, even in areas where we have no offices at the time of hire. You are expected to comply with our hybrid work policy and guidelines.

Pay Rate: $64,000-$96,000

Randstad offers competitive pay and bonus structures. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. Based on eligibility, a successful candidate's total compensation may include a variable pay plan including bonus(es) and/or commission(s). In setting compensation, Randstad complies with all local wage and hour laws and while the pay range listed above is an annual amount, non-exempt employees will be paid hourly and therefore receive the hourly equivalent.

In addition, Randstad, the largest global staffing leader, offers rich learning & professional development opportunities, a 401(k) plan, a stock purchase plan, an employee referral reward program, and comprehensive medical, dental, vision, disability and life insurance to uniquely fit your needs. Randstad also focuses on our employees' overall wellbeing with our award-winning wellness program, employee assistance program, a generous time off policy (including at least 18 paid days off in your first full year, 1 paid volunteer day, 9 paid holidays, and 5 sick days), paid parental leave, paid caregiver leave, a health and dependent care flexible spending account, Metlife home and auto insurance offerings, a Metlife legal plan offering, and offers discounts on everything from cell phone plans to car purchases.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

We are seeking candidates from all backgrounds and demographics and a variety of industries to join our winning team! Randstad is proud to be included in the prestigious \"America's Best Employers for Women 2024\" list. Randstad US has also been recognized as a 2024 Leading Disability Employer by the National Organization on Disability (NOD). At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail]