Administrator Funded Project

NYC Health + Hospitals; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

NYC Health + Hospitals is seeking a Project Manager to oversee funded non-capital projects, coordinate activities across departments, and ensure timely deliverables. Under administrative control, you will manage scheduling, budgets, and compliance with policies.

You will lead cross-functional teams, prepare progress reports for funding agencies, and serve as a liaison with hospital and central office staff. A bachelor’s degree and four years of healthcare project experience are required.

Qualifications

• Bachelor's degree in a relevant field.
• Four years of satisfactory, full-time experience in a healthcare setting or equivalent.
• Equivalent combination of education and experience accepted.
• Proficiency with Google Workspace, Microsoft Office, WebEx and related tools.
• Experience with surveys and data collection tools is preferred.
• Ability to learn scheduling systems and departmental software.

Responsibilities

• Plans, coordinates, administers and evaluates funded projects.
• Ensures timely completion of deliverables and manages resources.
• Defines project scope, milestones and implementation schedules.
• Monitors progress and prepares reports for funding agencies.
• Maintains budgets and controls project expenses within constraints.
• Communicates with stakeholders and convenes meetings as required.

Skills

Customer service

Organizational skills

Google Workspace

Microsoft Office

Communication

Scheduling systems

Team collaboration

Education

Bachelor's degree

4 years of healthcare project experience

Tools

WebEx

SurveyMonkey

Google Forms

Job description

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

Purpose of Position

Under administrative control, plans, coordinates, administers, directs and evaluates the activities of a funded non-capital project or series of projects sponsored by a public or private agency. Facilitates overall progress of the project and ensures the timely completion of the project deliverables. Ensures optimal utilization of resources and compliance with required policies, procedures, and other standards through management of scheduling, budgetary constraints, program objectives, dependencies and other concerns.

Examples Of Typical Tasks

• Defines project scope, objectives and milestones, outlines major deliverables and establishes implementation schedules for assigned projects.
• Considers available resources and constraints, policy issues, contractual commitments and program audits in development of project plan and implementation strategies in collaboration with funding agency officials consistent with the System’s mission, values and business goals.
• Formulates policy and procedural guidelines, consistent with NYC Health + Hospitals policies and procedures, to facilitate the successful, timely, and efficient completion of projects.
• Defines and assigns responsibilities to staff and other project resources. Anticipates and identifies issues, constraints and other potential hindrances, implementing control measures, solutions and alternative courses of action to resolve emergent problems or critical situations.
• Develops and maintains templates and tools to track project progress, to facilitate collection of project information, and to manage dissemination of information and updates related to project status.
• Monitors progress of project and status of deliverables against project plans and timelines, evaluating quality, and timeliness of completion.
• Prepares budget estimates and controls to ensure that project expenses are effectively managed within budgetary constraints.
• Lead, develop, and maintain effective working relationships with project participants and resources and facilitate required meetings, calls and updates. May convene advisory committees if required by terms of funding provisions and provides technical assistance to them.
• Submits periodic progress and activity reports to funding agency officials and/or H+H management through designated channels, and in appropriate timeframes.
• Prepares final reports and recommendations on project studies performed and revises programmatic content as necessary.
• Serves as representative for funded projects, and as liaison with appropriate Hospital and Central Office grants, contract personnel and funding sources.
• Performs related duties, as required.

Minimum Qualifications

Specific education, training and/or experience requirements will vary depending on the complexity, type, scope, variety and level of project(s) assigned to a particular position and assignment level will correspond to the requirements of the designated project(s).

• A bachelor’s degree from an accredited college or university in a specialization or discipline consistent with project content; and
• Four (4) years of satisfactory, full-time experience related to the objectives of the project in a health care or hospital setting; or
• A satisfactory equivalent of education, training and/or experience.

Department Preferences

• Excellent customer service and interpersonal skills with the ability to communicate professionally with faculty, learners, staff, visitors, and external partners.
• Strong organizational and time management skills with the ability to prioritize tasks, manage competing deadlines, and maintain accuracy in a fast-paced environment.
• Proficiency in Google Workspace, Microsoft Office Suite, WebEx, and other web-based collaboration, scheduling, and communication platforms.
• Experience with online survey and data collection tools (e.g., SurveyMonkey, Google Forms, or similar) to support educational programs and reporting.
• Ability to quickly learn and effectively use departmental scheduling systems, learning management systems, and other operational software.
• Strong written and verbal communication skills, with the ability to produce clear and accurate documentation.
• Ability to maintain accurate records, exercise sound judgment, and handle confidential information in accordance with institutional policies.
• Ability to work both independently and collaboratively in a multidisciplinary environment, with flexibility to adapt to shifting priorities and multiple concurrent activities.