Administrator Funded Project

NYC Health + Hospitals; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

NYC Health + Hospitals seeks a project coordinator to plan, coordinate, and evaluate funded projects across the organization. You will ensure deliverables are met on time, manage budgets and resources, and act as a liaison with multiple hospital departments and funding sources.

Ideal candidates have a bachelor’s degree in a health-related field and at least four years of project experience in a health care setting, with strong written and oral English communication and familiarity with Epic EMR.

Qualifications

• A bachelor’s degree from an accredited college or university in a specialization or discipline consistent with project content.
• Four (4) years of satisfactory, full-time experience related to the objectives of the project in a health care or hospital setting; or
• A satisfactory equivalent of education, training and/or experience.

Responsibilities

• Defines project scope, objectives and milestones, outlines major deliverables and establishes implementation schedules for assigned projects.
• Collaborates with funding agency officials to align project plans with the System’s mission and goals.
• Prepares budget estimates and tracks project expenses within budgetary constraints.
• Manages scheduling, resources, program objectives, dependencies and other project concerns across departments.
• Submits periodic progress and activity reports to funding agency officials and H+H management.

Skills

English communication

Epic EMR experience

Interpersonal collaboration

Education

Bachelor's degree in health care or related field

Tools

Epic EMR

Job description

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

Purpose of Position:

Under administrative control, plans, coordinates, administers, directs and evaluates the activities of a funded non-capital project or series of projects sponsored by a public or private agency. Facilitates overall progress of the project and ensures the timely completion of the project deliverables. Ensures optimal utilization of resources and compliance with required policies, procedures, and other standards through management of scheduling, budgetary constraints, program objectives, dependencies and other concerns.

Examples Of Typical Tasks

• Defines project scope, objectives and milestones, outlines major deliverables and establishes implementation schedules for assigned projects.
• Considers available resources and constraints, policy issues, contractual commitments and program audits in development of project plan and implementation strategies in collaboration with funding agency officials consistent with the System’s mission, values and business goals.
• Formulates policy and procedural guidelines, consistent with NYC Health + Hospitals policies and procedures, to facilitate the successful, timely, and efficient completion of projects.
• Defines and assigns responsibilities to staff and other project resources. Anticipates and identifies issues, constraints and other potential hindrances, implementing control measures, solutions and alternative courses of action to resolve emergent problems or critical situations.
• Develops and maintains templates and tools to track project progress, to facilitate collection of project information, and to manage dissemination of information and updates related to project status.
• Monitors progress of project and status of deliverables against project plans and timelines, evaluating quality, and timeliness of completion.
• Prepares budget estimates and controls to ensure that project expenses are effectively managed within budgetary constraints.
• Lead, develop, and maintain effective working relationships with project participants and resources and facilitate required meetings, calls and updates. May convene advisory committees if required by terms of funding provisions and provides technical assistance to them.
• Submits periodic progress and activity reports to funding agency officials and/or H+H management through designated channels, and in appropriate timeframes.
• Prepares final reports and recommendations on project studies performed and revises programmatic content as necessary.
• Serves as representative for funded projects, and as liaison with appropriate Hospital and Central Office grants, contract personnel and funding sources.
• Performs related duties, as required.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university in a specialization or discipline consistent with project content; and
• Four (4) years of satisfactory, full-time experience related to the objectives of the project in a health care or hospital setting; or
• A satisfactory equivalent of education, training and/or experience.

Department Preferences

• Experience with electronic medical health records, specifically Epic
• Excellent written and oral English communication skills
• Experience working with youth and families
• Interest in working with LGBTQ+ populations
• Visualization/graphic design skills (for creating patient/family-facing materials) preferred (e.g. Canva or similar program)
• Collaborative
• Detail oriented
• Clear communication
• 2-3 years of work experience in NYC and with LGBTQ+ populations preferred