Administrator, Branch Office

Certus Pest Inc.; Tempe (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Certus Pest Inc. in Tempe, AZ is seeking an organised administrative assistant to support branch operations, billing, scheduling, and customer service.

You will handle inbound inquiries, manage CRM entries, and ensure accurate documentation to keep the team efficient and responsive. The role requires 1+ year of administrative or customer service experience and proficiency with Microsoft Word, Excel, Outlook, and CRM systems.

Qualifications

• High school diploma or equivalent.
• 1+ years of administrative or customer service experience.
• Proficiency in Microsoft Word, Excel, Outlook, and CRM systems.

Responsibilities

• Serve as the primary administrative and customer service support for the branch.
• Manage customer accounts, scheduling, and CRM data entry with accuracy.
• Process payments, apply credits and adjustments, and support collections.
• Maintain accurate documentation, records, and system updates across workflows.
• Coordinate communication between customers, technicians, sales staff, and leadership.
• Support branch operations through general office administration, reporting, routing/scheduling, and supply management.
• Adhere to company policies, data integrity standards, and customer service expectations.

Skills

Communication & Customer Focus

Attention to Detail

Problem Solving & Organization

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM systems

Job description

Description

Purpose

Provide reliable, accurate, and customer-focused administrative support that enables branch operations to run efficiently, supports revenue collection, and ensures a positive customer and employee experience at the branch level.

Key Contributions

• Serve as the primary administrative and customer service support for the branch, responding to inbound calls, visitors, and service inquiries.
• Manage customer account setup, service agreements, scheduling, and CRM data entry with accuracy and timeliness.
• Process payments, apply credits and adjustments, and support collections efforts for past-due accounts.
• Maintain accurate documentation, records, and system updates across branch administrative workflows.
• Coordinate communication between customers, technicians, sales staff, and branch leadership to resolve issues efficiently.
• Support branch operations through general office administration, reporting, routing/scheduling, supply management, and cross-functional assistance.
• Adhere to company policies, data integrity standards, and customer service expectations.

Success Metrics

• Respond to =95% of customer calls, inquiries, and administrative requests within the same day or 24-hour.
• Maintain =98% accuracy across customer accounts, service agreements, CRM entries, and billing transactions.
• Post and reconcile 100% of daily payments and adjustments with zero unresolved discrepancies.
• Reduce outstanding 30/60-day past-due balances by meeting monthly collection targets set by branch leadership.

Growth Impact

• Improves branch efficiency by ensuring administrative workflows are completed accurately and on time.
• Protects revenue through timely billing, payment processing, and collections follow-up.
• Enhances customer retention by delivering consistent, professional, and responsive service experiences.
• Enables branch scalability by supporting standardized processes and reliable operational support.

Capabilities & Strengths

• Communication & Customer Focus: Clear, professional interaction with customers, technicians, and leadership.
• Attention to Detail: High accuracy in documentation, billing, and system data entry.
• Problem Solving & Organization: Ability to manage competing priorities, resolve issues, and maintain workflow discipline.

Requirements

Required Qualifications

• High school diploma or equivalent.
• 1+ years of administrative or customer service experience.
• Proficiency in Microsoft Word, Excel, Outlook, and CRM systems.

Preferred Qualifications

• Experience using PestPac or similar field-service CRM systems.
• Prior experience in a branch-based, service, or call-center-supported environment.
• Experience supporting billing, payments, or collections activities.