Accounts Payable Accountant

Webco Industries, Inc.; Kellyville (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

Webco Industries, Inc. seeks an Accounts Payable Specialist to manage invoice posting, reconciliations, and vendor communications in a fast-paced environment. You will work with multiple departments to resolve discrepancies and maintain accurate AP records.

The role requires a Bachelor’s degree in Accounting or Finance, strong communication skills, and proficiency with SAP and Microsoft Office. This is an on-site position based in Oklahoma.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• Strong written and verbal communication skills.
• Proficiency with SAP, Excel, and Word.
• Ability to multi-task and maintain accuracy in a fast-paced environment.

Responsibilities

• Post invoices for payment and manage AP files and records.
• Review open items before weekly check runs to identify posting errors.
• Respond to vendor inquiries and resolve invoice discrepancies.
• Reconcile vendor statements and monitor outstanding accruals.
• Collaborate with cross-functional teams to investigate and correct invoice issues.
• Maintain accurate AP files including deposits, check copies, back-ups, and batch lists.
• Monitor freight rates and CAPEX invoicing with Purchasing for discrepancies.

Skills

Analytical Thinking

Communication

Multi-tasking

Attention to detail

Education

Bachelor’s degree in Accounting or Finance

Tools

SAP

Microsoft Excel

Microsoft Word

Job description

• Post invoices for payment, including raw materials, MRO, check requests, CAPEX, freight, utilities, and credit cards.
• Review open items before weekly check runs to identify posting errors.
• Respond to vendor inquiries and resolve invoice or payment discrepancies.
• Work cross-functionally with other departments to investigate and correct invoice issues.
• Maintain accurate Accounts Payable files, including deposits, check copies, back-up, and batch lists.
• Reconcile vendor statements and monitor outstanding accruals.
• Provide accurate costing information to Quality Management and other departments as needed.
• Monitor freight rates billed by suppliers and collaborate with Purchasing on discrepancies.
• Participate in training new team members and ensure effectiveness of procedures.

Expertise in posting, coding, and reconciling invoices across multiple accounts.

Ability to communicate professionally and resolve discrepancies effectively.

Ensures vendor accounts and AP records are accurate and up to date.

Proficiency with SAP, Microsoft Excel, Word, and other accounting tools.

Analytical Thinking

Identifies discrepancies, trends, and process improvement opportunities.

Compliance & Accuracy

Follows AP policies and internal controls to ensure financial integrity.

Core Competencies & Skills

Required Qualifications

Required:

• Education: Bachelor’s degree in Accounting or Finance.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, and SAP.
• Ability to multi-task, analyze, and maintain accuracy in a fast-paced environment.

Preferred (Optional):

• Previous experience in manufacturing or multi-plant AP operations.
• Familiarity with MRO, freight, and CAPEX invoice processes.

Typical Physical Demands

• Must be able to work a minimum of 8 hours per day on a regular basis.
• Prolonged periods of sitting, computer work, and phone use.
• Requires corrected vision and hearing to normal range.
• Occasional standing and walking distances up to 2 miles in a manufacturing facility.

Typical Working Conditions

• Primarily works in an indoor office environment.
• Temperature-controlled and clean office with normal air contaminants.
• Occasional exposure to manufacturing areas with high noise levels; PPE required: hearing protection and safety glasses with side shields.