Administrator - Academic Enterprise

UTMB Health; Galveston (TX); On-site; USD 110,000 - 180,000; Full time

Job summary

UTMB Health in Galveston, TX is seeking an Administrator for Academic Enterprise to support deans, chairs, and institute directors in operations, budgeting, and policy administration. The role emphasizes strategic planning, human resources coordination, and cross-department collaboration to advance education, research, and clinical missions.

The Administrator will develop budgets, monitor performance against targets, and ensure internal controls while participating in institutional leadership

Qualifications

• Master’s degree and eight years of related experience.
• Experience leading in a public academic medical school.
• Strong budgeting and policy administration abilities.

Responsibilities

• Collaborates with deans, chairs, and directors on operations and strategic planning.
• Oversees budget development, submission, maintenance, reporting and audits.
• Ensures internal controls and reporting structures are followed.
• Promotes service excellence and data-based decision making.
• Participates in institutional committees and leadership activities.

Skills

Executive leadership

Budgeting

Policy administration

Interpersonal skills

Education

Master’s degree in Business, Healthcare Administration, or related field

Job description

Administrator - Academic Enterprise

Galveston, Texas, United States

Executive - Business Professional

UTMB Health

Requisition # 2502908

Job Summary:

The Administrator assists the Deans, Chairs and/or Center Directors and Vice President & Chief Administrative Officer in the operations and strategic planning of the school, department, or Institute/Centers as it relates to budget planning, fiscal and resource planning/administration, human resource utilization, policy administration, and coordination and negotiation of activities with other university departments and administration.

Job Duties:

Human Resources, Administrative Operations, and Policy Administration:

• Collaborates with Human Resources to ensure compliance with policies and practices with respect to recruiting, compensation, benefits, performance evaluations, career development, and employee performance feedback.
• Oversees departmental Appointment, Promotion, and Tenure (APT) Process and ensures APT process for respective school is followed accordingly with regard to faculty appointments, promotions, and tenure review.
• Identifies and adheres to appropriate internal controls for department and reporting structure; provides mechanisms to monitor and enforce compliance.

Business Strategic Planning, Budgeting, and Financial Management:

• Works with the Vice President & Chief Administrative Officer, Deans, Chairs or Institute/Center Directors to identify, develop and implement operational business plans, monitor key metrics, and assist in the decision making of the schools/departments/areas.
• Develops and manages all aspects of schools/departmental budget including preparation, submission, maintenance, reporting and audits.
• Responsible for overseeing financial and statistical performance against budget targets.
• Participates in school/departmental strategic planning ensuring that the developed goals align with the organization’s goals and contribute toward market growth, revenue enhancement, cost containment, maximizing clinical practice, education quality and research productivity.
• Develops and communicates with leadership, compensation plans that incentivize growth with the goal of retention and equality for faculty, implements a semi-annual review of effort, productivity, and funding sources for all faculty.
• Develops solutions to improve current business processes and make them more efficient. Establishes and maintains effective internal controls for finance, human resources, and grants administration. Identifies and seizes opportunities to improve fiscal and operational performance of the department.
• Advises the Deans, Chairs and or Institute/Center Directors monthly in an appropriate executive form, on financial status against budget, school management metrics, and clinical, education and research activity.
• Provides quarterly or annual evaluations of trends in clinical, education and research productivity, diversity, academic achievement, and other measures noted by the Dean or Chair.
• Actively participates on Institutional, External, and/or Academic Leadership Committees contributing to the institution at a global level.

Clinical/Education/Research Activities:

• Works with the Health System to ensure strategic goals are being met, as well as, working with the Health System to review the effectiveness of plans implemented and make adjustments as required to assure the predicted volumes of clinical care and physician productivity are met.
• Identifies business development opportunities, in partnership with the Health System, including sites for new clinics and expansion of current UTMB clinics or services.
• Coordinates with other department administrators and department heads to ensure a smooth transition of patient services and care.
• Works with leadership in conducting/creating special projects and reports, for example.
• SACS reaffirmation or reaccreditation projects.
• Tuition proposal.
• New education programs.
• Reviews incoming documents such as grant applications, University policies and procedures and makes appropriate recommendations to the Dean, Chair or Institute/Center Director.
• Plans for renovation, relocation, and other activities related to physical facilities for the departments.

Service Delivery and Quality Improvement:

• Promotes a culture of “Service Excellence” throughout the school/department.
• Sets a tone of leadership that is people-oriented, collaborative in nature and focused on data-based decision-making.
• Builds a management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability.
• Serves on various committees for Academic Enterprise, Health System and Institutional as requested.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Scope:

Administrative Service Group (ASG)

Salary Range:

Commensurate with experience.

Minimum Qualifications:

• Master’s degree in Business, Healthcare Administration, or related field plus eight (8) years of related experience.

Preferred Qualifications:

• Previous leadership experience in a public academic medical school environment.
• Past experience working in a matrix reporting environment.

Knowledge/Skills/Abilities:

• Excellent communication and interpersonal skills with a high degree of professionalism and competence in dealing with a variety of individuals including physicians and university administrators.
• Ability to develop, organize, and accomplish goals.
• Ability to analyze/evaluate data and make appropriate decisions/ recommendations.
• Preparation and analysis of operating budgets and capital equipment evaluation.
• Effective problem-solving skills.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation