Administrator

weir; Jacksonville (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Competitive compensation

Health/Dental/Vision options

401(k) retirement match

Paid holidays per year

PPE provided

Job summary

Weir is seeking an Administrative Assistant in Jacksonville, TX, to support daily office operations on an onsite basis. The role includes calendar management, document handling, and multi-task coordination within a fast-paced environment.

The successful candidate will have a high school diploma or GED, prior admin/front-desk experience, and strong Microsoft Office skills. This is a 1st shift position with a Monday–Friday schedule and a focus on safety and accuracy.

Qualifications

• High school diploma or GED required.
• Prior administrative or front desk experience.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Strong organizational skills with attention to detail and prioritization.

Responsibilities

• Provide day-to-day administrative support to staff.
• Manage multiple tasks daily with focus on organization.
• Coordinate communications and maintain calendars and meetings.
• Prepare and file documents; maintain records.
• Support general office operations and ensure safety culture.

Skills

Front desk experience

Strong organizational skills

Attention to detail

Prior administrative experience

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant

Location: Jacksonville, TX

Work Arrangement: Onsite

Shift: 1st Shift 8:00 AM-4:30 PM, Monday to Friday

What we do at Weir

We are a global leader in mining technology for a sustainable future. We help our customers extract the resources the world needs more efficiently and more sustainably. Our planet's future depends on the transition to renewable energy, and that transition can only happen with the metals and minerals our customers deliver. So, we work side by side with mines across the globe to move less rock, use less energy, use water wisely, and create less waste. Together, we drive the shift to smart, efficient, and more sustainable mining.

Make your impact

You’ll play a key role in solving real-world challenges. You’ll apply your skills to deliver results that matter whether that’s through engineering, planning or customer support. You’ll work with purpose, learn every day and help shape a more sustainable future.

What you’ll do

Administrative Support: Provide day-to-day administrative assistance to staff, ensuring office activities are completed accurately and efficiently. This role involves managing multiple tasks daily with a focus on organization and detail.

Communication & Scheduling: Manage incoming inquiries, coordinate communications, and maintain calendars and meeting schedules to support smooth office operations. Success means seamless coordination and timely communication.

Document & Records Management: Prepare, organize, file, and maintain documents and records, ensuring accuracy and easy accessibility. Daily tasks include document handling and record keeping with attention to detail.

Office Coordination: Support general office operations and administrative activities to maintain an organized and professional workplace environment. The role requires self-motivation and reliability.

Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world-class safety culture.

What you’ll bring

Must-haves:

• High school diploma or GED equivalent
• Prior administrative or front desk experience
• Proficiency in Microsoft Office and ability to quickly learn new systems
• Strong organizational skills with attention to detail and ability to prioritize tasks

Nice-to-haves:

• Reliable transportation for consistent onsite attendance
• Self-motivated with a professional and service-oriented approach
• Experience working in a fast-paced office environment

Benefits:

• Competitive Compensation
• Excellent Health / Dental / Vision Options
• 5% 401(k) Retirement Match
• Paid Holidays per year
• Required PPE is provided (safety glasses, uniform, hearing protection etc.)

Why join Weir?

We live our values we think safety first, do the right thing, respect each other, aim high, and delight our customers. We encourage our people to lead by example and celebrate our successes.

We're passionate about our purpose to help deliver the natural resources that are essential to create a better future for the world. We do this by combining our deep customer insights, world-class engineering, materials science expertise, and intelligent automation to deliver innovative end-to-end solutions incorporating our signature technologies.

We believe your voice matters and your ideas make a difference. We're working hard to nurture a diverse culture where our people feel like they belong and can do the best work of their lives. You can help shape our unique culture through our inclusion networks and safety initiatives.

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