Administrative & Workflow Coordinator

Integreon; United States; On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401k

PTO

Tuition discount

Job summary

Integreon is seeking an Administrative Coordinator to serve as the central point for incoming admin requests, routing them to the right resources and ensuring timely, quality outcomes. You will manage calendars, coordinate billing support, and assist with light document editing while maintaining strong client communication and adherence to procedures.

The role requires 3+ years of admin or workflow coordination experience, Associate degree or equivalent, and advanced Microsoft Office skills.

Qualifications

• 3+ years of administrative or workflow coordination experience in a professional services or corporate setting.
• Proficiency with Microsoft Office Suite and standard business software.
• Ability to assess, prioritize, and route requests while ensuring timely completion and quality.

Responsibilities

• Monitor shared inboxes and workflow systems to receive, assess, classify, and prioritize requests.
• Evaluate requests by complexity, urgency, and required expertise using routing criteria.
• Assign work to resources and track progress through to completion.
• Manage workload pipelines to meet deadlines and service levels.
• Escalate issues per established procedures and maintain accurate status reporting.
• Prepare and maintain documentation of workflow activity and project status.
• Communicate project status and timelines clearly to clients and stakeholders.
• Provide or coordinate support for expense reports, time entry, and light editing.
• Support calendar management, meeting scheduling, and client events as needed.

Skills

Communication

Organization

Time management

Discretion

Learning agility

Education

Associate degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Visio

Job description

Integreon is seeking an Administrative Coordinator to serve as the central point for incoming admin requests, routing them to the right resources and ensuring timely, quality outcomes. You will manage calendars, coordinate billing support, and assist with light document editing while maintaining strong client communication and adherence to procedures.

The role requires 3+ years of admin or workflow coordination experience, Associate degree or equivalent, and advanced Microsoft Office skills.