Administrative & Volunteer Crew Coordinator — Flexible Schedule

Convoy of Hope; California; On-site; USD 34,000 - 44,000; Full time

Job summary

Convoy of Hope is seeking a full-time RDC West Administrative & Volunteer Crew Coordinator in California to manage administrative tasks and coordinate volunteer projects at the Regional Distribution Center West. You will serve as a key contact for shipments, visitors, and volunteers, and help maintain records and ensure smooth daily operations.

The role requires at least one year of experience in administration or volunteer coordination, strong communication, and the ability to multitask in a

Qualifications

• At least 1 year of administrative, volunteer coordination, or related experience.
• Strong proficiency with Google Workspace and Microsoft Office.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Willingness to travel domestically up to 5%.
• Willingness to obtain forklift certification and perform warehouse duties.

Responsibilities

• Be the primary contact for inbound/outbound shipments and volunteers.
• Provide general admin support for RDC West (phones, emails, scheduling).
• Maintain records and files, including DOT and shipment records.
• Recruit, schedule, orient, and direct volunteers and groups.
• Support Volunteer Crew growth and acknowledge milestones.
• Coordinate kit-packing opportunities and project records.
• Assist with Hope Crew events and RDC West projects, including check-in and setup.
• Collaborate with COH teams to plan events.
• Support warehouse operations as needed (inventory, loading/unloading).
• Prepare reports and update projects in Supply Chain systems.
• Assist RDC West Director and teams with priorities.
• Follow safety procedures and use PPE.
• Work flexible hours for events.
• Fulfills other duties as assigned.

Skills

Administrative experience

Volunteer coordination

Event coordination

Communication skills

Leadership

Confidentiality

Multitasking

Travel readiness

Tools

Google Workspace

Microsoft Office

Office software

Job description

Convoy of Hope is seeking a full-time RDC West Administrative & Volunteer Crew Coordinator in California to manage administrative tasks and coordinate volunteer projects at the Regional Distribution Center West. You will serve as a key contact for shipments, visitors, and volunteers, and help maintain records and ensure smooth daily operations.

The role requires at least one year of experience in administration or volunteer coordination, strong communication, and the ability to multitask in a