Administrative Travel Assistant

Serenity-Healthcare-1; Lehi (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive health coverage

Paid Time Off

Job summary

Serenity Healthcare in Lehi, UT is seeking an Administrative Travel Assistant to manage corporate travel arrangements and provide employee support. This on-site role reports to the Executive Administrative Manager and requires 3–5 years in travel coordination, plus strong organizational and communication skills.

Responsibilities include arranging travel logistics, preparing itineraries, enforcing policies and budgets, and negotiating with vendors to secure favorable terms.

Qualifications

• 3–5 years of corporate travel coordination experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, MS Teams)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• High level of customer service orientation and problem-solving skills
• Ability to work independently and collaboratively in a fast-paced environment
• Strong negotiation skills and ability to meet deadlines under pressure

Responsibilities

• Arrange flights, accommodations, ground transportation, and other travel logistics for employees.
• Prepare and distribute travel itineraries, including flight details, hotel reservations, and meeting schedules.
• Ensure adherence to travel policies and budget guidelines; track expenses and reconcile invoices.
• Negotiate with vendors (airlines, hotels, etc.) to secure competitive rates and favorable terms.
• Serve as the primary point of contact for travelers, providing assistance with travel-related inquiries and emergencies.
• Advise employees on visa requirements and necessary documentation for international travel.
• Analyze travel data to identify trends and opportunities for cost savings.

Skills

Travel coordination

Microsoft Office

Communication

Organization

Negotiation

Problem solving

Independent work

Team collaboration

Job description

Administrative Travel Assistant

Location: Lehi, UT
Job Type: Full-Time (40 hours)ON‑SITE (Not Remote)
Reports To: Executive Administrative Manager

Position Overview

We areseekinga highly organized and detail-oriented Travel Coordinator & Employee Support Administrator to manage corporate travel arrangements and provide exceptional employee support. This role ensures efficient, cost-effective travel solutions whilemaintainingcompliance with company policies and fostering a positive work environment.

Key Responsibilities

Travel Coordination

• Arrange flights, accommodations, ground transportation, and other travellogisticsfor employees.


• Prepare and distribute comprehensive travel itineraries, including flight details, hotel reservations, and meeting schedules.


• Ensure adherence to company travel policies and budget guidelines; track expenses and reconcile invoices.


• Negotiate with vendors (airlines, hotels, etc.) to secure competitive rates and favorable terms.


• Serve as the primary point of contact for travelers, providing assistancewith travel-related inquiries and emergencies.


• Advise employees on visa requirements and necessary documentation for international travel.


• Analyze travel data toidentifytrends and opportunities for cost savings.

Employee Support

• Manage employee onboarding and offboarding processes in collaboration with managers, HR, and IT.


• Oversee PTO approvals and ensure compliance with company policies.


• Develop and implement employee engagement initiatives, including incentive programs, events, and meetings.


• Act as a liaison between employees and management across all locations.

Qualifications & Skills

• Experience: 3–5 years of corporate travel coordination experience, including large-scale events.


• Technical Skills: Proficiencyin Microsoft Office Suite (Word, Excel, Outlook, MS Teams).


• Soft Skills:


• Exceptional organizational skills and attention to detail.


• Strong written and verbal communication abilities.


• High levelof customer service orientation and problem-solving skills.


• Ability to work independently and collaboratively in a fast-paced environment.


• Strong negotiation skills and ability to meet deadlines under pressure.

Benefits

• Comprehensive health coverage (Medical, Dental, Vision, Life, Disability).


• Paid Time Off.

Serenity Healthcare is an Equal Opportunity Employer. Employment is contingent upon successful completion ofbackground checksand drug screening.