Administrative Technician (Limited Duration)

City-of-Sacrament; Sacramento (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

City of Sacramento seeks an Administrative Technician to support the Office of Violence Prevention. The position is grant-funded for up to 42 months and duties include tracking expenditures, processing documents, maintaining records, and coordinating program activities.

Under supervision, responsibilities include developing databases, preparing reports, and assisting with procurement, personnel, budgeting, and project coordination. Strong organization and judgment are essential.

Qualifications

• Three years of journey level clerical experience, including a minimum of two years performing administrative work or advanced journey level clerical work.
• Completion of 60 semester units may substitute for two years of required experience.
• Proof of education such as transcripts and degrees should be submitted with your application and will be required at appointment.

Responsibilities

• Researches, compiles, tabulates, and assembles data; assists in surveys and studies; drafts policies and procedures.
• Prepares statistical and narrative reports, spreadsheets, and promotional materials; develops forms and tracking systems.
• Resolves customer service inquiries; advises on rules, policies, and procedures; responds to inquiries from employees and the public.
• Maintains records and files; processes administrative documents such as vouchers, requisitions, and contracts; supports procurement and budgeting.

Skills

Clerical experience

Data management

Customer service

Communication skills

Attention to detail

Education

Associate degree in public administration or related field

Job description

This position is grant-funded for a period of up to three (3) years. Continued employment is contingent upon the availability of grant funding.

Please Note: a candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position.

This Administrative Technician position is assigned to the Office of Violence Prevention and is grant-funded for 42 months, ending no later than September 30, 2029.

IDEAL CANDIDATE STATEMENT

The ideal candidate for this Administrative Technician position is a highly organized, detail-oriented professional who will support fiscal and program administration, including tracking expenditures and reimbursements, processing administrative and fiscal documents, maintaining records and tracking systems, compiling data, preparing reports, and coordinating program activities. The ideal candidate should demonstrate sound judgment, accuracy, professionalism, and the ability to effectively manage multiple priorities.

Under general supervision, the Administrative Technician performs a variety of technical and paraprofessional duties in support of centralized procurement, personnel, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets.

DISTINGUISHING CHARACTERISTICS

This classification may be populated with multiple incumbents. The Administrative Technician performs technical non-clerical budget, procurement, personnel or program administration work within established policy and procedure guidelines. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians do not routinely perform clerical work.

SUPERVISION RECEIVED AND EXERCISED

• Researches, compiles, tabulates, and assembles data; assists in conducting surveys and studies; recommends and implements procedures, guidelines and processes; consults with managers and drafts policies.
• Prepares statistical and narrative reports, presentations, general and technical correspondence, and promotional materials; develops forms, tracking systems, databases and spreadsheets.
• Resolves difficult or sensitive customer service inquiries or problems, advises public on complex rules, policies and procedures; responds to inquiries from employees and the public.
• Researches information, organizes, evaluates and compiles results and prepares detailed summaries, tracks progress of projects and payments expenditures and reimbursements.
• Prepares and processes administrative documents such as vouchers, permits, personnel actions, requisitions, and contracts; prepares documents for personnel, purchasing, fiscal, and project or program areas; maintains a variety of records and files.
• Assists in the administration and coordination of special events, training, programs or projects; assists in coordinating municipal activities among City departments and/or other organizations.
• Provides exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

Knowledge of:

• Basic principles of technical and statistical report preparation.
• Basic principles and practices of research and statistical methods.
• Modern office practices, procedures, and equipment.
• Record keeping and reporting practices.
• Basic principles and techniques of personnel, budget and purchasing.
• Basic techniques of project and program management.

Skill in:

• Providing customer service, including dealing with people in sensitive situations and problem resolution.
• Use of computers and computer applications and software.

Ability to:

• Communicate clearly and concisely, both orally and in writing.
• Collect, compile, organize, analyze, and interpret data.
• Understand, interpret, and apply rules, regulations, laws, and ordinances.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Follow oral and written instructions.

EXPERIENCE AND EDUCATION

Experience:

Three years of journey level clerical experience, including a minimum of two years performing administrative work or advanced journey level clerical work.

Substitution:

Completion of 60 semester units in an accredited college or university in public or business administration, economics, accounting, personnel or a closely related field may substitute for two years of the required experience.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

PROBATIONARY PERIOD

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.