Administrative Analyst (Financial Analyst)

City-of-Sacrament; Sacramento (CA); Hybrid; USD 75,000 - 110,000; Full time

Job summary

The City of Sacramento is seeking an Administrative Analyst (Financial Analyst) to join the Accounting/Budget unit within the Administrative Services Division. The role focuses on managing operating and project budgets, monitoring expenditures and revenues, and assisting with year-end processes.

Collaboration with Supervising Financial Analyst and other staff is essential, with leadership over Accounting Technicians and Account Clerk IIs.

Qualifications

• Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.
• Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
• Auditing principles.
• Basic methods of statistical analysis.
• Procurement, contracting, or grant writing.

Responsibilities

• Performs professional analytical and technical work in the formulation and administration of department budgets, development and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
• Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Compiles and analyzes data and makes recommendations on policy, staffing, and organizational changes; conducts surveys and statistical analyses.
• Prepares materials for grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions.
• Assists in negotiating terms of contracts; monitors and prepares reports on conduct and performance.

Skills

Customer service

Presentations

Computers/Software

Education

Bachelor's degree in public or business administration

Job description

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Community Development Department is seeking an Administrative Analyst (Financial Analyst) to join the Accounting/Budget unit within the Administrative Services Division. This role is primarily responsible for assisting in managing the division's operating and project budgets, monitoring expenditures, quarterly disbursements, year-end expenditures, and revenues, analyzing costs, and participating in the year-end closing process. The position will collaborate closely with the Supervising Financial Analyst, Program Specialist, and other professional staff, while also leading a team of Accounting Technicians and/or Account Clerk IIs, overseeing accounting functions and various administrative responsibilities. The Administrative Analyst will provide guidance on accounting procedures, assist with audits, coordinate accounting activities across city departments, support routine financial operations, complex operating and grant project budget issues, and develop and enhance business processes. Additionally, the Administrative Analyst will be responsible for reviewing and approving financial transactions, ensuring compliance and accuracy in financial operations.

The Administrative Analyst will perform accounting and budget related duties, including but limited to, knowledge of department policies and procedures, the recording and reporting of financial transactions related to a variety of funds and programs, and reviewing accounts payable, payroll, and other financial records for the Community Development Department.

IDEAL CANDIDATE STATEMENT

The ideal candidate will preferably have prior experience in budget management, public finance, accounting procedures, and policies and lead/supervise technical and clerical personnel. They will possess a positive outlook, the ability to thrive in a fast-paced environment, and the skills to manage multiple priorities in a continuously evolving setting. They will be a strategic thinker and planner. The ideal candidate will have strong written and oral communication skills, exceptional organizational abilities, and excellent interpersonal skills to effectively interact with employees, upper management, and customers. Key qualities include honesty, integrity, patience, and a strong work ethic.

This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel.

• Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
• Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
• Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
• Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
• Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
• Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
• Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
• Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
• Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
• Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
• Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
• May train staff as assigned.
• Provides exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

Knowledge of:

• Principles and practices of personnel administration.
• Principles and practices of organization and public administration.
• Principles and practices of program management, analysis, and coordination.
• Principles and practices of program performance measurement, systems analysis, and statistical measurement.
• Research techniques, methods, and procedures, and basic methods of statistical analysis.
• Principles, methods, and practices of municipal finance, budgeting, and accounting.
• Principles, methods, and practices of procurement, contracting, and grant writing.
• Methods of reporting information.
• Applicable Federal, State, and local laws and regulations.

Skill in:

• Providing customer service, including dealing with people in sensitive situations and problem resolution.
• Making presentations and conducting meetings.
• Use of computers, computer applications, and software.

Ability to:

• Interpret and apply rules, regulations, laws ordinances, and policies.
• Communicate effectively, both orally and in writing.
• Administer assigned program responsibilities.
• Collect and analyze data and make sound recommendations.
• Review organizational and administrative problems; recommend and implement appropriate courses of action.
• Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.
• Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
• Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.
• Meet multiple deadlines.

EXPERIENCE AND EDUCATION

Experience:

Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.

Education:

A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.

Substitution of Education:

An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations may substitute for the required education.

SPECIAL QUALIFICATIONS

Special Selection Criteria:

• Auditing principles.
• Basic methods of statistical analysis.
• Procurement, contracting, or grant writing.

Probationary Period

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.