Administrative Technician III - DPS Legal Division

okgov; Oklahoma; On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

11 paid holidays each year

Insurance premium offset

Job summary

The Oklahoma Department of Public Safety, Legal Division, is seeking an Administrative Technician III to support processing driver medical records and provide timely service to the public. This is a full-time position in the DPS Legal Division.

Responsibilities include managing daily cancellations and PMR processes, reviewing Driver Review forms, handling mail and phone inquiries, researching statutes, and supporting SharePoint records.

Qualifications

• Two years of clerical office experience; or an equivalent combination of education and experience.
• Knowledge of office methods and procedures.
• Grammar, punctuation and spelling; of mathematics
• Preparing and interpreting charts and graphs
• Basic bookkeeping procedures
• Inventory techniques
• Telephone procedures
• Standard business communications
• Current office technologies

Responsibilities

• Process daily cancellation, PMR, and PMR reminder lists; maintain related calendars and SharePoint records.
• Review Request for Driver Review forms, determine required next steps, and prepare correspondence for drivers and Service Oklahoma.
• Respond professionally to questions from the public and agency staff by phone, email, and in person.
• Research Oklahoma statutes and administrative rules concerning driver medical standards, explain applicable requirements, and identify questions that require legal review.
• Process returned and incoming mail and provide phone coverage for the Legal unit.
• Other administrative duties as assigned.

Skills

Office methods and procedures

Grammar, punctuation and spelling

Preparing and interpreting charts and

Basic bookkeeping procedures

Inventory techniques

Telephone procedures

Standard business communications

Current office technologies

Tools

SharePoint

Office computers

Job description

Job Posting Title

Administrative Technician III - DPS Legal Division

Agency

585 DEPARTMENT OF PUBLIC SAFETY

Supervisory Organization

Dept. of Public Safety

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$40,000 Annual Salary

Job Description

BENEFITS

State employees with DPS enjoy a minimum of 15 days of paid vacation, 15 days of sick leave, 11 paid holidays each year and a comprehensive Benefit Package including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Basic Purpose

The Oklahoma Department of Public Safety legal division is seeking a detail-oriented professional to help process driver medical records and provide timely service to the public.

Key Responsibilities

• Process daily cancellation, Periodic Medical Report (PMR), and PMR reminder lists in accordance with unit procedures; maintain related calendars and SharePoint records.
• Review Request for Driver Review forms, determine required next steps under applicable procedures, and prepare correspondence for drivers and Service Oklahoma.
• Respond professionally to questions from the public and agency staff by phone, email, and in person.
• Research Oklahoma statutes and administrative rules concerning driver medical standards, explain applicable requirements, and identify questions that require legal review.
• Process returned and incoming mail and provide phone coverage for the Legal unit.
• Other administrative duties as assigned.

Level Descriptor

This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

Education and Experience

Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.

Knowledge, Skills, Abilities and Competencies

Knowledge required at this level include

• Office methods and procedures
• Grammar, punctuation and spelling; of mathematics
• Preparing and interpreting charts and graphs
• Basic bookkeeping procedures
• Inventory techniques
• Telephone procedures
• Standard business communications
• Current office technologies

Skill is required to operate office machines including computers . Ability required at this level includes

• Following oral and written instructions
• Establishing and maintaining effective working relationships with others
• Establishing and maintaining filing systems
• Preparing documents, reports, and files for dissemination to external sources

Special Requirements

Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

Department of Public Safety positions are safety sensitive as defined by 63 O.S. § 427.8.

This job does not allow for teleworking.

This position may come into contact with confidential law enforcement information and will require a background check.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.