Administrative Technician III - DPS Legal Division

State of Oklahoma; Oklahoma City (OK); On-site; USD 34,000 - 46,000; Full time

Job summary

State of Oklahoma, Department of Public Safety, Legal Division is seeking an Administrative Technician III to support driver medical records processing and public-facing service. The role entails handling PMR processes, correspondence, and inquiries with a focus on accuracy and compliance.

This is a full-time position with a comprehensive benefits package. The specialist tasks include calendar maintenance, document preparation, and coordination with internal teams to ensure timely service for

Qualifications

• Two years of clerical office experience or equivalent.
• Knowledge of office methods and procedures.
• Strong grammar, punctuation and spelling.
• Ability to prepare charts and graphs.
• Basic bookkeeping procedures.
• Inventory techniques.
• Telephone procedures.
• Standard business communications.
• Current office technologies.

Responsibilities

• Process daily cancellation, PMR, and PMR reminder lists; maintain related calendars and SharePoint records.
• Review Driver Review forms and prepare correspondence for drivers and Service Oklahoma.
• Respond to questions from the public and agency staff by phone, email, and in person.
• Research Oklahoma statutes and rules concerning driver medical standards and identify questions for legal review.
• Process returned mail and provide phone coverage for the Legal unit.
• Perform other administrative duties as assigned.

Skills

Clerical experience

Office procedures

Grammar and spelling

Data presentation

Interpersonal skills

Telephone procedures

Tools

Computers

Office equipment

Job description

Administrative Technician III - DPS Legal Division

Agency

585 DEPARTMENT OF PUBLIC SAFETY

Supervisory Organization

Dept. of Public Safety

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

$40,000 Annual Salary

Job Description

State employees with DPS enjoy a minimum of 15 days of paid vacation, 15 days of sick leave, 11 paid holidays each year and a comprehensive Benefit Package including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Basic Purpose

The Oklahoma Department of Public Safety legal division is seeking a detail-oriented professional to help process driver medical records and provide timely service to the public.

Key Responsibilities

• Process daily cancellation, Periodic Medical Report (PMR), and PMR reminder lists in accordance with unit procedures; maintain related calendars and SharePoint records.
• Review Request for Driver Review forms, determine required next steps under applicable procedures, and prepare correspondence for drivers and Service Oklahoma.
• Respond professionally to questions from the public and agency staff by phone, email, and in person.
• Research Oklahoma statutes and administrative rules concerning driver medical standards, explain applicable requirements, and identify questions that require legal review.
• Process returned and incoming mail and provide phone coverage for the Legal unit.
• Other administrative duties as assigned.

Level Descriptor

This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

Education And Experience

Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.

Knowledge required at this level include

• Office methods and procedures
• Grammar, punctuation and spelling; of mathematics
• Preparing and interpreting charts and graphs
• Basic bookkeeping procedures
• Inventory techniques
• Telephone procedures
• Standard business communications
• Current office technologies

Skill is required to operate office machines including computers

Ability Required At This Level Includes

• Following oral and written instructions
• Establishing and maintaining effective working relationships with others
• Establishing and maintaining filing systems
• Preparing documents, reports, and files for dissemination to external sources

Special Requirements

Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

Department of Public Safety positions are safety sensitive as defined by63 O.S.

• 427.8.

This job does not allow for teleworking.

This position may come into contact with confidential law enforcement information and will require a background check.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.