Administrative Technician

City of Virginia Beach; Virginia Beach (VA); On-site; USD 41,000 - 63,000; Full time

Job summary

The City of Virginia Beach is seeking an Administrative Technician to join the VBPD Finance Unit as a Department Purchaser. This in-person role processes purchases, travels, and payments, ensuring compliance with city policies.

Strong Excel/Office skills and attention to detail are essential. Responsibilities include reviewing invoices, preparing reports, and assisting the Finance Manager with budget tracking and account status inquiries.

Qualifications

• Requires any combination of education above high school and/or experience equivalent to four years in related fields.
• Experience with purchasing and payment processing preferred.
• Strong communication and attention to detail required.

Responsibilities

• Make department purchases for supplies, materials, goods and services per city regulations.
• Schedule travel for department members per travel policies.
• Process employee expense reports, procurement card purchases, and travel reimbursements.
• Review invoices for accuracy and proper documentation before processing.
• Compile expense reports and departmental expenditures into regular reports.
• Support Finance Manager with budget variance research and recommendations.

Skills

Purchasing

Accounts payable

Vendor inquiries

Budget tracking

Tools

Outlook

Word

Excel

Teams

Job description

Job Posting End Date:October 21, 2026Department:POLICECompensation Grade:G18Compensation Range & Starting Salary:Pay Range: G18, $40,726.40-$63,481.60Starting salary is the minimum of the pay range and may be negotiable based on qualificationJob Exempt (If No, Position is eligible for overtime):NoAbout Us:Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference.Job Duties and Preferred Qualifications:The VBPD Finance Unit is seeking an Administrative Technician to join our team as a Department Purchaser. This position works in-person at Building 11 at the Municipal Center.Responsibilities include:Make department purchases for supplies, materials, goods and services while adhering to all city procurement regulations.Make travel arrangements for department members while following the City’s travel policies.Perform approvals on employee expense reports for small purchases, procurement card purchases, and travel expense reimbursements.Review and process payment of invoices to vendors in accordance with financial and governmental accounting principles, state and city policies and regulations.Research, resolve, and respond to vendor, employee, and project manager inquiries regarding account status; investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to appropriate personnel.Review payment documents for accuracy and appropriate documentation prior to processing.Compile spreadsheets, and/or narrative data into daily, weekly, and monthly reports on department expenses.Accurately track department division and budget unit expenditures, research variances, and provide recommendations to Finance ManagerExamine, check, and verify reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follow up on discrepancies or incomplete information.Provide customer service and department support on financial issues.Hours: This position is Monday through Friday, 8 a.m. to 4:30 p.m. with a half hour lunch. This role works in-person at Building 11 at the Municipal Center.The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and paid leave.Special Requirements/Instructions:CJIS/VCIN/NCIC certification is required, in addition to the successful completion of a background check, candidates must have U.S. citizenship or be a lawful resident of the United States and eligible for naturalization.Successful completion of a police background investigation.Candidates selected for an opportunity to interview will be required to complete a practical exercise from home and bring it with them to their interview appointment. This will be emailed to them with their interview confirmation email.Preferences: In addition to the minimum requirements, the ideal candidate for this position will have experience listed in the preferences below. Candidates with the preferred experience should ensure the information is provided in the application.Experience with making purchases and processing paymentsExperience with creating requisitions and purchase ordersExperience with using a corporate or departmental credit cardExperience with tracking expendituresAble to exercise sound judgement in applying policies and procedureExcellent written and verbal communication skillsDetail orientated and accurate in workSelf-reliant with the ability to solve problemsAble to meet deadlines and multi-taskAble to establish effective working relationships with various individualsProficiency in Microsoft Office to include Outlook, Word, Excel and TeamsDisqualifiers: The following is a list of \"disqualifiers\" or concerns that could result in you not being selected for employment. Please consider these factors before applying. This is not an exhaustive listing.Criminal History: Conviction of any felony or any crime involving moral turpitude (crimes contrary to justice, honesty, or good morals). Conviction of any Class 1 or Class 2 misdemeanor, excluding traffic violations which are discussed separately, or the Virginia State Law equivalent within the last 5 years.Traffic Violations: Any conviction of driving under the influence of drugs or alcohol, refusal to take blood or breath test, eluding police, racing, or leaving the scene of an accident within the last 5 years.Drugs: Any involvement in the sale of illegal drugs as an adult. Any illegal use or possession of any illegal drug, including but not limited to heroin, cocaine, hallucinogens, or any derivative thereof (except marijuana) within the last five years. Illegal possession of anabolic steroids within the last 36 months. Illegal possession of marijuana or a derivative thereof within the last 12 months.Additional requirements:• DMV Transcript: No• CDL: No• Drug & Alcohol Clearinghouse: No• CPS Check: No• Physical: No• Respirator: No• Psychological Screening: No• Polygraph: No• At Will: NoMinimum Requirements:Minimum Qualifications: Requires any combination of education (above the high school level) and/or experience equivalent to (4) four years in fields utilizing the required knowledge, skills, and abilities. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.Skills:Working Conditions:Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business.The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.https://workingcondition-summary-prod.s3.amazonaws.com/P13028.pdfOfficial Job Descriptions:To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=EVRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.