Administrative Technician

State-of-Oklahoma; Oklahoma; On-site; USD 36,000 - 44,000; Full time

Job summary

The State Bureau of Investigation is seeking an Administrative Technician to join the Edmond-based Forensic Science Center team. You will manage reception, answer calls, greet visitors, and handle mail and filing while supporting processing of claims and invoices.

The role emphasizes accuracy in document production, data entry, and customer assistance with various agency programs, all within a full-time schedule.

Qualifications

• Two years of clerical office experience or an equivalent combination of education and work.
• Knowledge of grammar, punctuation, spelling and basic office procedures.
• Ability to prepare and format documents, reports and files for dissemination.

Responsibilities

• Greet and direct visitors at the Forensic Science Center reception.
• Answer main phone lines, route calls, and pass messages.
• Staff the reception desk 8:00 a.m. to 5:00 p.m. daily.
• Sort and mail laboratory reports; handle filing and record keeping.
• Process claims, invoices, and purchase orders; assist customers with inquiries.

Skills

Office procedures

Grammar and spelling

Mathematics

Charts and graphs

Bookkeeping basics

Inventory techniques

Telephone etiquette

Business communications

Office technology

Typing 40 WPM

Education

Two years clerical office experience

Tools

Word processing

Spreadsheet software

Data entry

Job description

Job Posting TitleAdministrative TechnicianAgency308 STATE BUREAU OF INVESTIGATIONSupervisory OrganizationState Bureau of InvestigationJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensation$40,000.00.Job DescriptionThis position is located at the Forensic Science Center in Edmond, Oklahoma.Basic PurposePositions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.Major Work DutiesGreet and direct visitors coming into the Forensic Science Center.Answer the main incoming telephone lines and route calls; take complete messages to pass along to recipient, as needed.Responsible for staffing the reception desk each workday from 8:00 a.m. until 5:00 p.m. with attention given to potential security issues.Sort completed laboratory reports for mailing; address envelopes and prepare for mailing in an accurate and timely manner.In addition to normal job duties, the Administrative Technician/Receptionist may be assigned additional duties and/or projects.Typical FunctionsMaintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.Level DescriptorThis is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.Education and ExperienceEducation and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.Knowledge, Skills, Abilities, and CompetenciesKnowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies.Skill is required to operate office machines including computers.Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.Special RequirementsSome positions within the Oklahoma Department of Human Services may require frequent job-related travel.Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact