Administrative Assistant I

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.; Vinita (OK); On-site; USD 45,461,000 - 49,594,000; Full time

Job summary

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV. is hiring an Administrative Assistant I in Vinita, OK. The role supports the Quality Assurance and Performance Improvement Department with data tracking, audits, and file management in a 24/7 forensic facility.

The position requires a bachelor’s degree or four years of equivalent clerical work; typing at 50 wpm and OSBI background check clearance are needed. Full-time schedules apply with competitive benefits.

Qualifications

• Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work.
• Pass OSBI background check; ability to type 50 words per minute from printed copy.
• Experience with audits, documentation reviews, and data handling preferred.

Responsibilities

• Obtain and track factual data and input into monitoring systems.
• Perform audits on facility departments to ensure accreditation standards.
• Develop and maintain confidential or complex files and reports.
• Review documents for completeness and resolve discrepancies with staff.

Skills

Administrative support

Data tracking

Audit readiness

Education

Bachelor’s degree or 4 years of related clerical/administrative work

Job description

Job Posting Title Administrative Assistant I Agency 452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV. Supervisory Organization Oklahoma Forensic Center Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $16.58 hourly

Job Description Administrative Assistant Join a team that CARES! Here at ODMHSAS, we believe in I.C.A.R.E. – Integrity, Compassion, Accountability, Respect, and Excellence. Our mission is to promote healthy communities and provide the highest quality care to enhance the well-being of all Oklahomans. We take that very seriously – because we care! About us: Come grow with us! The Oklahoma Forensic Center (OFC) located in Vinita, OK is a 24 hour/365 day secure inpatient forensic facility that provides jail competency services for the State of Oklahoma. Currently, OFC has 268 beds for consumers who have been found incompetent for adjudication or adjudicated as Not Guilty by Reason of Insanity.

About the Position: The incumbent in this position will serve in the Quality Assurance and Performance Improvement Department with responsibilities to include: Ability to obtain and track factual data and input into various monitoring modalities, perform audits on facility departments to ensure compliance with accreditation standards, daily monitoring for Risk Assessment items, develop and maintain confidential or complex files, utilize data processing equipment to provide requested information, review and edit documents and reports, examine and verify reports and other documents for completeness, appropriateness, adequacy and conformity to established requirements and resolves discrepancies and refers complex discrepancies to appropriate staff and other duties as assigned.

Job Type/Salary: Open/Close dates: 9/16/2026-until filled Full-time Hourly pay: $16.58 8:00am-4:30pm, M-F FLSA Status: Non Exempt Primary Work Location/Department: Oklahoma Forensic Center, Vinita Ok/QAPI Vacancies: 1

Minimum Qualifications and Experience: Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial or general office work; or an equivalent combination of education and experience.

Special Requirements: Applicant must be able to pass an OSBI background check. Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor’s degree or college hours. Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

Great Reasons to Work with Us: ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents. Our benefits include: Generous state paid benefit allowance to help cover insurance premiums A wide choice of health insurance plans with no pre-existing condition exclusions or limitations Flexible spending accounts for health care expenses or dependent care Employee assistance programs and health and fitness programs 11 paid holidays 15 days of vacation and 15 days of sick leave the first year Retirement Savings Plan with a generous match Longevity Bonus for years of service Student Loan repayment options Training opportunities for CEU requirements

THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME. Reasonable accommodation to individuals with disabilities may be provided upon request.

The State of Oklahoma is an Equal Opportunity Employer.

Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.