Administrative Assistant I

okgov; Virginia (MN); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Health insurance

11 paid holidays

Vacation and sick leave

Retirement match

Job summary

Oklahoma Forensic Center in Vinita, OK is hiring an Administrative Assistant I to support the Quality Assurance and Performance Improvement efforts. You will collect data, run audits, maintain confidential files, and edit reports to ensure accuracy and compliance with standards.

The role requires a bachelor’s degree or equivalent experience, and may involve a background check and potential typing requirements. The position is full-time with standard M-F hours and competitive benefits.

Qualifications

• Bachelor's degree or four years of technical clerical, administrative, secretarial or general office work, or an equivalent combination of education and experience.
• Pass OSBI background check.
• Typing or keyboarding at 50 wpm may be required for some positions.
• Some agencies may require specific bachelor’s degree or college hours.

Responsibilities

• Assist in the Quality Assurance and Performance Improvement Department by tracking data and inputting into monitoring systems.
• Develop and maintain confidential or complex files and audit facility departments for accreditation standards.
• Review and edit documents and reports for completeness and conformity to requirements; resolve discrepancies.

Education

Bachelor's degree or four years of related office experience

Job description

Job Posting Title

Administrative Assistant I

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization

Oklahoma Forensic Center

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date

Continuous if Blank

Full/Part-Time

Full time

Job Type

Regular

Compensation

$16.58 hourly

Job Description

Administrative Assistant

Join a team that CARES! Here at ODMHSAS, we believe in I.C.A.R.E. - Integrity, Compassion, Accountability, Respect, and Excellence. Our mission is to promote healthy communities and provide the highest quality care to enhance the well‑being of all Oklahomans. We take that very seriously - because we care!

About us:

Come grow with us! The Oklahoma Forensic Center (OFC) located in Vinita, OK is a 24 hour/ 365 day secure inpatient forensic facility that provides jail competency services for the State of Oklahoma. Currently, OFC has 268 beds for consumers who have been found incompetent for adjudication or adjudicated as Not Guilty by Reason of Insanity.

About the Position :

The incumbent in this position will serve in the Quality Assurance and Performance Improvement Department with responsibilities to include: Ability to obtain and track factual data and input into various monitoring modalities, perform audits on facility departments to ensure compliance with accreditation standards, daily monitoring for Risk Assessment items, develop and maintain confidential or complex files, utilize data processing equipment to provide requested information, review and edit documents and reports, examine and verify reports and other documents for completeness, appropriateness, adequacy and conformity to established requirements and resolves discrepancies and refers complex discrepancies to appropriate staff and other duties as assigned.

Job Type/Salary:

Open/Close dates: 9/16/2026-until filled

Full-time

Hourly pay: $16.58

8:00am-4: 3 0pm, M-F

FLSA Status: Non Exempt

Primary Work Location/Department: Oklahoma Forensic Center, Vinita Ok / QAPI

Vacancies: 1

Minimum Qualifications and Experience:

Education and Experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative, secretarial or general office work; or an equivalent combination of education and experience.

Special Requirements:

Applicant must be able to pass an OSBI background check.

Some agencies may require frequent job-related travel for certain positions.

Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.

Some agencies may require a specific bachelor's degree or college hours.

Some agencies may prefer a candidate with a specific bachelor's degree or college hours.

Great Reasons to Work with Us:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or
• limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Student Loan repayment options
• Training opportunities for CEU requirements

THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME.

Reasonable accommodation to individuals with disabilities may be provided upon request.

The State of Oklahoma is a n Equal Opportunity Employer.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .