Administrative Team Lead

ECCO Select; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

ECCO Select is seeking a Lead Imaging Clerk to coordinate daily activities for a team of Imaging Clerks, ensuring timely and accurate processing of documents. The role involves directing workflow, training staff, and ensuring quality checks during scanning, indexing, and EDMS placement.

The position requires 1–2 years of leadership experience, strong attention to detail, and proficiency with Microsoft Office.

Qualifications

• Must have a high school diploma or equivalent.
• 1–2 years of experience leading or coordinating the daily work of a small team.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Preferred familiarity with records or document management systems is a plus.

Responsibilities

• Coordinate and prioritize the daily workflow of a team of Imaging Clerks.
• Move physical files and boxes (30 lbs.) between department locations.
• Assign work, monitor productivity, and balance team workloads.
• Train and guide team members; escalate issues to management as needed.
• Scan, index, and perform quality review of documents for entry into the electronic document management system.
• Ensure documents are accurate and properly classified in electronic and paper filing systems.
• Maintain document accuracy while meeting productivity and service expectations.
• Identify opportunities to improve workflow and document processing efficiency.

Skills

Team leadership

Attention to detail

Organizational skills

Multitasking

MS Office

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Location Information

Position Summary

The Lead Imaging Clerk is a working lead responsible for coordinating the daily activities of a team of Imaging Clerks while performing document imaging, indexing, scanning, and quality review. This role provides day-to-day direction, monitors workflow, assigns work, and serves as the primary resource for team questions to ensure documents are processed accurately and on time.

Responsibilities

• Coordinate and prioritize the daily workflow of a team of Imaging Clerks.
• Moving physical files and boxes (30 lbs.) between department locations.
• Assign work, monitor productivity, and help balance team workloads.
• Train and provide day-to-day guidance to team members; elevate issues to management as needed.
• Scan, index, and quality review documents for placement into the electronic document management system.
• Ensure documents are accurately classified and maintained in both electronic and paper filing systems.
• Maintain document accuracy while meeting productivity and service expectations.
• Identify opportunities to improve workflow and document processing efficiency.

Qualifications

Required

• High School Diploma or equivalent.
• 1-2 years of experience leading or coordinating the daily work of a small team.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Preferred

• Knowledge of records retention practices and document control procedures.
• Experience in document imaging, records management, or administrative support.
• Experience with document scanning, indexing, and electronic document management systems (EDMS).

ECCO Select is committed to hiring and retaining a diverse workforce. Our policy is to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Veterans of our United States Uniformed Services are specifically encouraged to apply for ECCO Select opportunities.

Equal Employment Opportunity is The Law

This Organization Participates in E-Verify