IMAGING SPECIALIST II

Patterson Pope, Inc.; Charlotte, Northern (NC, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Company-paid Life Insurance

Short Term Disability Insurance

Long Term Disability Insurance

401k

Paid Time Off

Paid holidays

ESOP

Job summary

Patterson Pope, Inc. is seeking a detail-oriented data entry/scan technician to prepare, scan, index, validate, and assemble high-volume documentation. The role emphasizes accuracy, HIPAA compliance, and maintaining confidential information.

The position requires ability to work 40+ hours weekly, potential travel to client sites, and proficiency with word processing, spreadsheets, and database software. Equal opportunity employer.

Qualifications

• High school diploma or GED or 1–3 months related experience or training.
• Must be able to work 40+ hours per week including occasional weekends/holidays.
• Ability to learn and maintain knowledge of multiple data entry projects.
• Strong attention to detail and accuracy in high-volume tasks.
• Ability to perform Ten Key.
• Working knowledge of word processing, spreadsheets, and databases.

Responsibilities

• Prepare documents for scanning and indexing with necessary separators and page handling.
• Maintain machine performance and report equipment issues.
• Perform high-volume data entry with focus on accuracy and speed.
• Meet hourly data entry goals and production standards.
• Index, inspect, and validate documentation.
• Some travel to client sites may be required.

Skills

Data entry

Attention to detail

Ten Key

Word processing

Spreadsheets

Database software

Education

High school diploma or GED

Tools

Word

Excel

Database software

Job description

Description

Prep, scan, index, validate, compile, and assemble documentation accurately and consistently in high volume and time-sensitive production scanning atmosphere. Maintaining quality and error free work in a data entry/production scanning atmosphere. Handle confidential and sensitive information with high integrity. Essential Duties and Responsibilities include the following.

• Adhere to HIPAA standards and guidelines.
• Perform high volume data entry with a focus on accuracy and speed.
• Achieve Time Productivity statistics by meeting standards established by the facility.
• Meet production standards by achieving the Impressions per Hour (IPH) rate in accordance with standards established.
• Prepare document for scanning and indexing. Duties includes but are not limited to inserting of separator sheets as needed, removal of all bindings and staples, rotation of pages, unfolding of bent corners, alignment of top edges of pages, taping of receipt tape to larger sheets.
• Maintain optimal machine performance maintenance (clearing jams, refilling toner, replacing machine oil, etc.). Working knowledge of machine codes to report in the event of equipment failure.
• Performing error free jobs per customer specifications by using a KODAK Scanner.
• Index, inspect and validate documentation.
• Complete all paperwork in a timely, accurate and legible manner.
• Maintain organized and clutter free workstation to prevent assembly errors.
• Some travel to work at a client’s site may be required.
• Other duties may be assigned.

Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Medical records knowledge preferred.
• Extensive Lockbox Servicing experience strongly preferred.
• Mailroom experience preferred.
• Ability to travel for project-based work a plus.
• Must be able to work 40+ hours per week including occasional weekends/holidays.
• Must be able to learn and maintain knowledge of multiple data entry projects at once.
• Must have strong attention to detail.
• Efficiently meet hourly data entry goals.
• Ability to Ten Key required.
• Working knowledge of word processing and computers.

Education/Experience:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.

Math Ability:

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software. Ability to Ten Key.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to climb or balance. The employee is occasionally required to stand; walk and stoop, kneel, or crouch.

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company-paid Life and Accidental Death & Dismemberment Insurance
• Option to buy Additional Life Insurance coverage for yourself and your dependents
• Short Term Disability Insurance
• Long Term Disability Insurance
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401k
• Paid Time Off
• Paid holidays
• ESOP

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are a drug-free workplace. Patterson Pope is a Federal Contractor.