Administrative Surgery Scheduler

Nflsurgeons; Florida; On-site; USD 42,000 - 63,000; Full time

Job summary

Nflsurgeons is seeking an Administrative Surgery Scheduler to coordinate surgical procedures with providers and staff. You will manage scheduling, send orders, collect clearances, and ensure accurate documentation in the EHR.

This role requires strong attention to detail, 1+ year orthopedic scheduling experience, and proficiency with Athena EHR and Microsoft Office. You will be the primary contact for patients regarding surgery dates and pre-operative instructions, while maintaining HIPAA

Qualifications

• High school diploma required; medical office training or degree preferred.
• 1+ year orthopedic scheduling experience preferred.
• 1+ year Athena EHR experience strongly preferred.
• Healthcare/surgical scheduling experience preferred.

Responsibilities

• Schedule and coordinate surgical procedures with providers and staff.
• Create and send surgical orders; collect and track clearances; handle insurance authorizations.
• Serve as primary contact for patients regarding scheduling and pre-op instructions.
• Answer phones, respond to messages; provide accurate communication to patients and staff.
• Coordinate with vendors for equipment and supplies.
• Verify insurance eligibility and pre-certifications prior to procedures.
• Maintain accurate documentation in Athena EHR and keep records up to date.
• Manage scheduling conflicts professionally and efficiently.
• Complete assigned administrative tasks timely and organized.
• Maintain HIPAA-compliant confidentiality.

Skills

Multitasking

Organizational skills

Communication skills

Attention to detail

Independence & teamwork

Education

High school diploma / GED

Medical office training / Associate's degree

Tools

Athena EHR

MS Office (Word, Excel, Outlook)

Job description

Job Title: Administrative Surgery Scheduler

Position Summary:
The Administrative Surgery Scheduler plays a vital role in coordinating surgical procedures, ensuring accuracy in scheduling, and maintaining strong communication between patients, providers, vendors, and clinical teams. This position requires a detail-oriented, highly organized individual with strong multitasking abilities, a professional demeanor, and prior healthcare or surgical scheduling experience.

Key Responsibilities:

• Schedule and coordinate surgical procedures in collaboration with providers and staff.


• Create and send surgical orders, collect and track surgery clearances, and complete insurance authorizations in a timely manner.


• Serve as the primary point of contact for patients regarding surgery scheduling, pre-operative instructions, and follow-up care.


• Answer phones, respond to messages, and provide prompt, accurate communication to patients, providers, and staff.


• Communicate effectively with surgery representatives and vendors to ensure equipment and supplies are properly coordinated.


• Verify insurance eligibility and pre-certifications prior to scheduled procedures.


• Maintain accurate documentation in Athena EHR and ensure records are up to date.


• Manage scheduling conflicts with professionalism and efficiency.


• Complete assigned administrative tasks in a timely and organized manner.


• Maintain patient confidentiality in compliance with HIPAA and organizational policies.

Qualifications:

• High school diploma or equivalent required; medical office training or Associate’s degree preferred.


• Minimum of 1-year orthopedic experience required.


• Minimum of 1+ year of experience using Athena EHR system strongly preferred


• 1+ year of experience in healthcare or surgical scheduling departments strongly preferred.


• Solid understanding of anatomy and medical terminology related to orthopedic procedures.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Strong multitasking and organizational skills with keen attention to detail.


• Excellent written and verbal communication skills.


• Ability to work independently and within a team in a fast-paced environment.


• Multitasking and prioritization


• Detail-oriented accuracy


• Professional communication and collaboration