Part-Time Administrative Support - EECS

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 19,000 - 28,000; Part time

Job summary

The Pennsylvania State University is seeking a part-time Administrative Support role in the Department of Computer Science and Engineering. The position involves coordinating daily office activities, greeting visitors, scheduling, and handling communications and basic financial duties.

It requires a GED or HS diploma with 2+ years of relevant experience; Microsoft Office is preferred. The role is year-round and located in Electrical Engineering, four days a week for six hours per day.

Qualifications

• GED or HS and 2+ years of relevant administrative experience
• Proficiency in Microsoft Office preferred but not required

Responsibilities

• Plan, organize, support, and coordinate daily office activities and administrative processes
• Greet visitors and provide information; review, respond to, and direct inquiries
• Assist with scheduling visitors and travel arrangements
• Coordinate meeting logistics including scheduling, materials, and agendas
• Prepare, review, and distribute internal and external communications
• Process financial transactions, monitor expenditures, and assist with budget preparation
• Wage payroll processing
• Maintain inventory and order office supplies
• Resolve inquiries and ensure compliance with university policies
• Coordinate events; reserve spaces, develop itineraries, coordinate with vendors
• May perform non-routine and confidential administrative duties and proxy responsibilities
• May coordinate work assignments of department/unit support staff

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Department of Computer Science and Engineering in The School of Electrical Engineering and Computer Science is seeking applicants for the part-time job of Administrative Support.

Job duties to include:

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
• Greet visitors and provide information; review, respond to, and direct inquiries
• Provide support for scheduling visitors, including travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Process financial initiation transactions, track expenditures, and assist with budget preparation and projections
• Wage payroll processing
• Maintain inventory and order office supplies
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non‑routine and confidential administrative duties, and proxy responsibilities as authorized
• May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

Requirements, qualifications, and/or competencies:

• General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Proficiency in Microsoft Office preferred but not required

Schedule: This would be a year-round position

Position would be located in Electrical Engineering, 4 days a week for 6 hours

Compensation: The starting rate for this job is $17/hour.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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