Administrative Support Specialist III

Austin Community College; Fayetteville (AR); On-site; USD 39,930 - 43,923; Full time

Job summary

Austin Community College seeks an Administrative Support Specialist III in Fayetteville, AR. This in-person position involves supporting procurement services, managing event facilitation, and maintaining office operations.

The successful candidate will ensure compliance with regulations, provide customer support, and assist in hiring personnel. Required skills include event planning knowledge, proficiency in software applications like Workday, and strong communication abilities. Salary ranges from $39,930 to $43,923 based on qualifications.

Qualifications

• Formal education equivalent of a high school diploma is required.
• At least one year of experience in a specialized or related area is needed.
• Experience with UA software systems, such as Workday and 25Live, is preferred.

Responsibilities

• Responsible for department procurement services and Workday transactions.
• Provide general office support and assist with hiring part-time staff.
• Advise on legal compliance and manage customer relationships.

Skills

Knowledge of record keeping procedures

Knowledge of event planning and procedures

Knowledge of computers and software applications

Ability to conduct research and compile data into report form

Ability to establish and maintain filing systems

Ability to analyze documents to determine compliance

Ability to communicate both orally and in writing

Education

High school diploma

Bachelor’s degree from an accredited institution

Tools

Workday

25Live

Job description

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.

Summary of Job Duties

The Administrative Support Specialist III is responsible for the areas of department procurement services, Workday transactions involving purchasing, accounts payable, travel services and assisting with the hiring of part time staff. This position will provide general office support for the Walton Conference Hub, Walton Facilities, and the Department of Analytics and Insights. They will advise and lead on issues related to legal compliance and business transactions, provide direct customer support to help develop and maintain professional relationships with vendors and clients. This position will also work closely with event planners to assist in event services and facilitation, and also manage 25Live requests. Maintain the electronic door access system (On Guard). Oversee HVAC requests for after hour events.

This is an in-person position that requires office hours 8am-5pm, Monday-Friday. Also, may require occasional early morning or late evening hours to oversee events.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications

Minimum Qualifications

• Formal education equivalent of a high school diploma
• At least one year of experience in a specialized or related area applicable to work performed

Preferred Qualifications

• Bachelor’s degree from an accredited institution of higher education
• Experience with UA software systems, such as Workday and 25Live
• Experience with UA accounting procedures

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of record keeping procedures
• Knowledge of event planning and procedures
• Knowledge of computers and software applications
• Ability to conduct research and compile data into report formAbility to establish and maintain filing systems =
• Ability to analyze documents to determine compliance with rules, regulations, and procedures
• Ability to communicate both orally and in writing

Additional Information

Salary Information

$39,930 - $43,923 (Commensurate with education and experience)

Required Documents to Apply

• Cover Letter/Letter of Application
• List of three Professional References (name, email, business title)
• Resume

Optional Documents

• Proof of Veteran Status

Recruitment Contact Information