Administrative Support Specialist I-Sr

Oklahoma-State-University; Stillwater (OK); On-site; USD 18,597 - 27,552; Full time

Job summary

Oklahoma State University Stillwater seeks an administrative support specialist to provide essential office functions for College of Veterinary Medicine and related departments.

The role supports onboarding, payroll, budgeting, and travel processes, with potential for ongoing or temporary engagement depending on vacancies or leaves of absence. Reporting to Business Operations, duties include handling department documents and records.

Qualifications

• High School/GED required; degree conferred on or before start date.
• One year of clerical/customer service experience for level I.
• Two years for level II.
• Three years for senior level; post-secondary education may substitute for required experience.

Responsibilities

• Provide administrative support and business continuity to academic and service departments.
• Assist with onboarding, payroll, fiscal/budget responsibilities, and travel.
• Support staff scheduling and general office operations as needed.

Skills

Clerical experience

Customer service experience

Administrative support

Education

High School/GED

Bachelor's

Job description

Campus

OSU-Stillwater

Contact Name & Email

Carey Warner, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$13.50 - $20.00 (contingent upon available funding)

Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

This regular continuous position within the College of Veterinary Medicine provides administrative support and business continuity to various academic and service departments. This support may be ongoing or temporary due to a vacancy or a leave of absence within their administrative support staff. While reporting to the office of Business Operations, the specialist will perform Oklahoma State University (OSU) specific administrative functions including assisting with employee onboarding, payroll, fiscal/budget responsibilities, travel, etc.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Admin Supp Spclt I:One year of clerical/customer service experience.

  Admin Supp Spclt II:Two years of clerical/customer service experience.

  Admin Supp Spclt Sr:Three years of clerical/customer service experience.

  Post‑secondary education may be substituted for required experience.

Preferred Qualifications

• Bachelor's

• Three years of clerical/customer service experience.

• Skills, Proficiencies, and/or Knowledge:

  Coordinates flow of accounting, personnel, and payroll documents. Acts as a resource who interprets information in accordance with policies and procedures. Handles procurement for the department/unit. Prepares student and/or personnel files. Creates course reports and facilitates ordering textbooks.