Administrative Support Specialist - Front Desk

Rocky Mountain Health Care; Colorado Springs, Northern (CO, KY); Hybrid; USD 25,000 - 29,000; Full time

Job summary

Rocky Mountain Health Care is seeking an Administrative Assistant to provide robust front desk and administrative support across departments in Colorado Springs. You will handle mail, data entry, scheduling, and document creation while maintaining organized records and professional client interactions.

The role requires a high school diploma, 2 years of office experience, and strong MS Office skills. You will join a team focused on reliable service, confidentiality, and teamwork in a fast-paced

Qualifications

• High school diploma or GED required.
• 2 years of office related experience required.
• One-year experience working with the frail, elderly or disabled is required.
• Excellent written and verbal communication skills required.
• Pre-employment drug/alcohol screening and criminal background check required.
• Fast-paced, high intensity, deadline-oriented environment experience preferred.
• Must have reliable transportation and Colorado Driver’s License with valid insurance.
• Intermediate computer skills, 40 wpm, MS Word/Excel/Outlook.

Responsibilities

• Provide administrative support to various departments with outgoing mail, scanning, copying, laminating, data entry, creating documents, scheduling.
• Provide front desk coverage during breaks and absences; assist with duties at front desk.
• Answer high-volume calls and route to appropriate personnel/department.
• Maintain conference room schedules and end-of-day room readiness.
• Maintain break room supplies and inventory weekly; ensure well-stocked spaces.
• Submit supplies orders as deemed necessary.
• Respond to emergency calls per procedures; review emergency binder roles.
• End of month postage reporting to accounting.
• Produce correspondence, reports, forms, and schedules with word processor.
• Communicate organizational information to participants, families, and the public.
• Maintain records and accurate documentation of files, purchases, and requests.
• Assist in care and maintenance of department equipment.
• Demonstrate dependability and teamwork across environments.
• Maintain confidentiality of procedures and information.
• Display warmth and customer service in all interactions.
• Refer problems to Director when needed.
• Time and workspace management; keep office organized.
• Perform other duties as requested.

Skills

Office experience

Customer service

Communication skills

Data entry

Education

High school diploma or GED

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Rocky Mountain Health Care is seeking an Administrative Assistant to provide robust front desk and administrative support across departments in Colorado Springs. You will handle mail, data entry, scheduling, and document creation while maintaining organized records and professional client interactions.

The role requires a high school diploma, 2 years of office experience, and strong MS Office skills. You will join a team focused on reliable service, confidentiality, and teamwork in a fast-paced