Administrative Support Specialist – Data & Reporting

autowc; Portland (OR); On-site; USD 38,000 - 55,000; Full time

Job summary

Auto Warehousing Company in Portland seeks an Administrative Support Assistant to help managers with daily paperwork, data entry, and communication across departments. The role requires attention to detail, strong MS Office skills, and the ability to handle multiple administrative tasks in a fast-paced environment.

You will work with facility managers, regional teams, and customers, maintaining accurate reports and supporting production and logistics operations.

Qualifications

• High school diploma or equivalent required.
• 1–3 years’ experience in admin work, customer service, and basic accounting or equivalent education.
• Strong MS Office skills including Excel and good English communication.

Responsibilities

• Import customer files to VIPS and keep VIPS updated.
• Set up codes for accessories, models and colors.
• Prepare weekly rail forecasts and manage schedules.
• Distribute daily, weekly and monthly production reports.
• Process ship manifests and coordinate with drivers and customers.
• Answer phones and assist facility managers with reports.
• General office duties to keep the facility running smoothly.

Education

High school diploma or equivalent

Tools

VIPS/AS400

Job description

Auto Warehousing Company in Portland seeks an Administrative Support Assistant to help managers with daily paperwork, data entry, and communication across departments. The role requires attention to detail, strong MS Office skills, and the ability to handle multiple administrative tasks in a fast-paced environment.

You will work with facility managers, regional teams, and customers, maintaining accurate reports and supporting production and logistics operations.