Administrative Support Specialist

Talentify; West Allis (WI); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Contributory medical coverage

Fully paid dental benefits

A dual pension program

Paid time off

Job summary

The City of West Allis is seeking a compassionate WIC Administrative Support Specialist to assist families enrolling in the WIC program across West Allis, Greenfield, and Cudahy. You will handle eligibility screening, documentation, appointment scheduling, and key communications with participants.

Hours are 8:00–4:30; West Allis residents earn an additional 5% on the pay range. The role includes benefits such as medical and dental coverage, a dual pension, and paid time off, with a strong

Qualifications

• High school diploma or GED.
• Two years of recent administrative support work experience.

Responsibilities

• Promotes and screens potentially eligible WIC families via telephone, in-person or internet based inquiries.
• Schedules appointments following WIC policies and procedures for procession standards, re-certification guidelines and benefit issuance.
• Accurately assess and document WIC eligibility criteria including identification, residency and income verification to verify WIC eligibility.
• Maintain and update participant information in WIC MIS system to assure ongoing program communication and accurate transmission of WIC related information and data to necessary entities.
• Provides referrals to other community resources to all new families entering the WIC program.
• Uses participant centered customer service skills as first point of client contact with WIC staff to ensure high quality, customer focused service

Education

High school diploma or GED

Job description

Help Make a Difference for Families in Our Community! The City of West Allis is seeking a compassionate and detail-oriented WIC Administrative Support Specialist to join our team. In this role, you’ll serve as a key point of contact for families enrolling in the WIC program, which operates offices in West Allis, Greenfield, and Cudahy.

You’ll support families by assisting with eligibility screening, documentation, appointment scheduling, participant communication, and health-screening activities. If you enjoy helping families, providing excellent customer service, and making a meaningful impact in the community, we want to hear from you!

Enjoy a competitive benefits package, including contributory medical coverage, fully paid dental benefits, a dual pension program, and paid time off. Hours are 8:00-4:30. West Allis residents earn an additional 5% on top of the pay range.

• contributory medical coverage
• fully paid dental benefits
• a dual pension program
• paid time off

• Promotes and screens potentially eligible WIC families via telephone, in-person or internet based inquiries
• Schedules appointments following WIC policies and procedures for procession standards, re-certification guidelines and benefit issuance
• Accurately assess and document WIC eligibility criteria including identification, residency and income varication to verify WIC eligibility
• Maintain and update participant information in WIC MIS system to assure ongoing program communication and accurate transmission of WIC related information and data to necessary entities
• Provides referrals to other community resources to all new families entering the WIC program
• Uses participant centered customer service skills as first point of client contact with WIC staff to ensure high quality, customer focused service

• High school diploma or GED
• Two years of recent administrative support work experience