Administrative Support Specialist

Constellation Inc; Washington (Washington County); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

401(k)

401(k) contribution

Medical insurance

Dental insurance

Vision insurance

Life & Disability Insurance

Flexible Spending Account

Paid time off

Professional development

Employee assistance program

Work-life balance

Job summary

Constellation Inc. is seeking an Administrative Support Specialist in Washington, DC to handle federal logistical and administrative functions. The role focuses on filing, data entry, scheduling, and correspondence, with calendar management and meeting coordination using Outlook and Teams.

The ideal candidate has at least 3 years in a business/administrative role, a bachelor's degree, and strong MS Office skills. U.S.

Qualifications

• Minimum of three years in business/administrative support.
• Proficient in Microsoft Office Suite and SharePoint.
• Bachelor’s degree in Business or related field required.
• U.S. citizen able to pass a background investigation; DHS/DoD background preferred.

Responsibilities

• Review SharePoint and update information as needed.
• Draft correspondence, briefs, and reports with tact.
• Coordinate movement of government assets and supplies.
• Manage calendars, scheduling, and meeting notes for staff.
• Provide onboarding and logistical support for internal trainings.

Skills

Microsoft Office Suite

SharePoint

Data entry

Scheduling

Education

Bachelor's degree in Business

Tools

SharePoint

Word

Excel

Outlook

PowerPoint

Power BI

Job description

Pay: $95,000.00 - $105,000.00 per year

Position Title: Administrative Support Specialist

Constellation seeks an Administrative Support Specialist to join our Homeland Security team in Washington, DC. This role performs critical federal logistical and administrative functions in a NW DC office 5 days per week that align with federal guidelines and agency mission requirements. This role supports day-to-day administrative operations to ensure efficient personnel and program support. This position is responsible for providing administrative and operational support within the office, with a focus on filing, data entry, scheduling, and correspondence. This role also leads the managing program schedules and coordinate meetings using Microsoft Outlook and Teams, promptly resolving scheduling conflicts.

Key Responsibilities

• Regularly review SharePoint site to identify and implement necessary updates.
• Draft and edit correspondence, briefs, and reports with discretion and tactful judgment.
• Coordinate and assist with the movement of government assets, including office equipment, supplies, and materials.
• Communicate with staff and departments to fulfill logistical and administrative needs.
• Monitor supply levels and assist with ordering and restocking supplies as needed.
• Provide calendar and meeting support, including scheduling, agenda preparation, and note taking for staff meetings and office projects.
• Provide support for maintaining the organizational source requests utilizing a centralized tracker to meet operational needs.
• Monitor and respond to routine inquiries via the shared email box or phone, escalating when necessary to the senior leadership.
• Assist with logistics and coordination of internal training, workshops, tasker responses.

The ideal candidate must have the following experience, background, and credentials:

• A minimum of three (3) years of experience in a business/administrative support role.
• Ability to follow safety procedures and handle equipment responsibly.
• Bachelor's degree in Business, Human Resource Management, or a related field.
• Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, Power BI).
• Be a U.S. citizen able to pass a background investigation by the client agency. DHS clearance with CBP or DoD Top-Secret preferred.

Job Type: Full-time

Work Location: Onsite

Benefits

• 401(k)
• 401(k) contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Life & Disability Insurance
• Flexible Spending Account
• Paid time off
• Professional development
• Employee assistance program
• Work-life balance