Administrative Support Specialist

VIVA USA Inc; Tallahassee (FL); Sur place; USD 28 000 - 42 000; Plein temps

Résumé du poste

VIVA USA Inc is seeking an Administrative Assistant to work onsite in Tallahassee, FL. The role involves greeting customers, answering a multi-line phone, and handling office equipment for copying and scanning documents while using Microsoft Office Suite.

Confidential document handling is required. Qualifications include a High School Diploma or equivalent and at least 2 years in a professional office setting or supporting upper management, with strong English communication and professional

Qualifications

• Ability to speak and understand English.
• High School Diploma or Equivalent.
• Experience in a professional office setting with business/casual attire (2+ years).
• Experience assisting upper management in a business office (2+ years).
• Experience greeting customers and answering a multi-line phone (2+ years).
• Experience issuing office equipment (2+ years).
• Experience using Microsoft Office programs (Word, Excel, Access, Outlook) (2+ years).
• Experience handling confidential documents (2+ years).
• Experience scanning documents (6+ months).
• Previous employment with the client is highly desired.

Responsabilités

• Greet and assist customers as appropriate.
• Answer a multiline telephone for the bureau office.
• Operate office equipment including computer and copy machine for copying/scanning documents.
• Use Microsoft programs (Outlook, Word, Excel, Access).
• Open and date-stamp mail and distribute to staff.
• Work with confidential documents requiring discretion.

Connaissances

Microsoft Office proficiency

Personal computer proficiency

Copy/fax machine operation

Calculator usage

Formation

High School Diploma or equivalent

Outils

Copy/fax machine

Description du poste

Job Duties

Candidate who can work in an office environment with responsibilities that include greeting and assisting customers as appropriate, answering a multiline telephone for the bureau office, use various office equipment to include computer, copy machine for copying and/or scanning documents, be able to use various Microsoft programs, outlook, excel, word, access, open and date-stamp mail and distribute to appropriate staff. The incumbent in this position will also work with confidential documents, so discretion is necessary.

Skills

• Experience using Microsoft Office Products (Outlook, Word, Excel, Access)
• Proficient using a personal computer
• Experience using a copy/fax machine
• Experience using a calculator

Skill - Required / Desired - Amount of Experience

• Ability to speak and understand English - Required
• High School Diploma or Equivalent - Required
• Experience working in an professional office setting with business / casual attire - Required - 2 Years
• Experience working as an assistant for upper management in a business office - Required - 2 Years
• Experience greeting customers and answering a multi-line phone - Required - 2 Years
• Experience issuing office equipment such as a personal computer, copy machine - Required - 2 Years
• Experience using Microsoft Office programs such a (Word, Excel, Access and Outlook) - Required - 2 Years
• Experience working with confidential documents - Required - 2 Years
• Experience scanning documents - Required - 6 Months
• Previous employment with the client - Highly desired

Notes

• Onsite
• M-F, 8-5PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.