Administrative Support Specialist

Belcan LLC; Sterling (VA); On-site; USD 70,000 - 80,000; Full time

Job summary

Cognizant Government Solutions is seeking an Administrative Support Specialist to provide cross-functional support to HR, IT, Security, Shipping/Logistics, and office operations. The role emphasizes compliance, documentation, and timely coordination across departments.

Responsibilities include onboarding/offboarding, asset tracking for IT equipment, and assisting with scheduling, communications, and special projects.

Qualifications

• 2+ years of administrative support experience, preferably in government contracting.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and comply with security protocols.
• Proficiency with Microsoft Office Suite and general office technologies.
• Excellent communication skills and a professional demeanor.

Responsibilities

• Provide HR, IT, Security, and Shipping/Logistics administrative support across multiple departments.
• Assist with onboarding/offboarding, training scheduling, and personnel records updates.
• Coordinate IT equipment requests and maintain technology asset inventories.
• Support security/compliance documentation and visitor management.
• Serve as primary office contact and assist leadership with scheduling, reports, and meeting coordination.

Skills

Administrative experience

Organizational skills

Confidentiality

Communication skills

Cross-department collaboration

Tools

Microsoft Office Suite

Job description

Innovative, Secure, and Outcome-Based Solutions

Overview

Cognizant Government Solutions is seeking a highly organized, proactive, and detail ‑ oriented Administrative Support Specialist to provide cross ‑ functional support to HR, IT, Security, Shipping/Logistics, and overall office operations. This role is critical in maintaining smooth daily operations, supporting compliance-driven activities, and ensuring timely coordination across multiple departments.

Key Responsibilities

Human Resources Support

• Assist with onboarding and offboarding processes, including preparing documentation, scheduling training, and updating personnel records.
• Maintain employee tracking and records in compliance with federal contracting and internal requirements.
• Support HR with routine administrative tasks, scheduling, communications, and data entry.
• Coordinate IT equipment requests, distribution, and tracking for employees.
• Maintain inventory lists for technology assets and ensure documentation accuracy.

Security Support

• Provide administrative support related to facility security, access, and visitor management.
• Assist with compliance documentation for Government security requirements.
• Help coordinate training and certification renewals related to security protocols.

Shipping & Logistics Support

• Prepare, track, and manage shipping requests and receipt of incoming materials.
• Maintain logs for shipments related to Government contracts, ensuring accuracy and compliance.
• Coordinate with vendors, couriers, and internal teams to support timely delivery and distribution of materials.
• Procurement requests, quote requests and vendor coordination.

Office & Administrative Operations

• Serve as the primary point of contact for general office support needs.
• Assist leadership with scheduling, communications, report preparation, and meeting coordination.
• Support special projects and cross-functional initiatives as assigned.

Qualifications

• 2+ years of administrative support experience; experience in a Government contracting environment preferred.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and comply with security protocols.
• Proficiency with Microsoft Office Suite and general office technologies.
• Excellent communication skills and a professional demeanor.
• Ability to work independently and collaboratively across multiple departments.

Additional Requirements

• Must be able to obtain and maintain any required security clearances or suitability determinations relevant to the position.

Compensation:

We provide a competitive pay and benefits package. This position is offering a salary range of $70,000- $80,000/year.Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

We are an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, or membership in any other group protected by federal, state, or local laws.

Administrative Support Specialist ID# 18056280