Jr. Specialized Administrative Support Officer

CACI; United States; On-site; USD 39,000 - 72,000; Full time

Job summary

CACI is seeking a Junior Specialized Administrative Support Officer to provide essential administrative support to a designated work unit or program. The role involves coordinating daily activities, managing workflows, and ensuring efficient operations, with a focus on learning under supervision and initiative.

Key duties include managing schedules, drafting documents, coordinating meetings, and handling travel logistics.

Qualifications

• Minimum of two years of experience in administrative roles.
• HS Diploma required; strong Microsoft Office proficiency.
• Familiarity with government purchasing systems and procedures.
• Ability to prioritize and manage multiple tasks with minimal supervision.

Responsibilities

• Assist in managing the administrative workflow and daily activities of a work unit.
• Maintain schedules of appointments and monitor communications for managers and officers.
• Coordinate planning, scheduling, and executing meetings, conferences, and events.
• Draft, proofread, and edit office correspondence and routine documents.
• Organize and archive office files and manage reference materials.
• Greet and escort visitors to maintain a professional office atmosphere.
• Execute time and attendance recording and learn troubleshooting techniques.
• Administer databases and office systems, including website management and reporting.
• Coordinate travel logistics and monitor office supply inventory.

Skills

Organizational skills

Communication

Multitasking

Time management

Education

HS Diploma

Tools

Microsoft Office

Government purchasing systems

Job description

The Opportunity:

The Junior Specialized Administrative Support Officer will provide essential administrative support to a designated work unit, project, or program. This role involves coordinating daily activities, managing workflows, and ensuring efficient operations. The ideal candidate will be eager to learn and develop their skills while working under general supervision and taking initiative as needed. Physical requirements include the ability to handle items weighing up to 50 pounds.

Key Responsibilities:

• Administrative Workflow Support:

  
  
  
  

  • Assist in managing the administrative workflow and daily activities of a work unit.

  
  

  • Maintain schedules of appointments and monitor communications (email and phone) for managers and officers.

  
  

  • Coordinate and assist in planning, scheduling, and executing meetings, conferences, and events, serving as a recorder or representative as guided.

  
  

  • Draft, proofread, and edit office correspondence and routine documents.

  
  

  • Organize and archive office files for easy retrieval and maintain relevant reference materials.

  
  

  • Greet and escort visitors, ensuring a professional office atmosphere.

  
  
  
  




• IT Integration Support:

  
  
  
  

  • Execute time and attendance recording and learn troubleshooting techniques.

  
  

  • Administer and update databases and office systems, including website management and report generation.

  
  

  • Coordinate travel logistics, including itineraries and necessary documentation.

  
  

  • Monitor inventory of office supplies and equipment, ensuring timely orders and basic repairs.

  
  
  
  




• Process/Workflow Management:

  
  
  
  

  • Assist in planning, organizing, and executing routine steps in various processes, tracking statistics and metrics related to supported projects.

  
  

  • Prepare and analyze reports, summarizing data and providing insights for decision-making.

  
  

  • Maintain assignment-specific databases and prepare status reports.

  
  
  
  




• Quality Assurance:

  
  
  
  

  • Review process documentation for accuracy and compliance with established regulations and policies.

  
  

  • Troubleshoot and quality-check work to ensure the effectiveness of administrative products and services.

  
  

  • Share best practices in administrative processes and support continuous improvement.

  
  
  
  




• Physical Requirements:

  
  
  
  

  • Physical requirements include the ability to handle items weighing up to 50 pounds.

  
  
  
  

Qualifications:

• Experience:

  
  
  
  

  • Minimum of two year’s of experience in administrative roles.

  
  
  
  



• Education: HS Diploma




• Technical Proficiency:

  
  
  
  

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  
  

  • Experience with government purchasing systems and procedures.

  
  
  
  



• Skills:

  
  
  
  

  • Strong organizational, communication, and multitasking skills with an ability to prioritize tasks.

  
  

  • Ability to assess information from multiple sources and develop actionable recommendations.

  
  

  • Experience managing project schedules and deliverables.

  
  

  • Knowledge of human resource functions, including onboarding, timesheets, and performance management.

  
  
  
  

CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.

This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high‑performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Pay Range:

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

Since this position can be worked in more than one location, the range shown is the national average for the position.

The proposed salary range for this position is:

$39,400-$71,800

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.