Administrative Support Specialist

The-Oryza-Group,-LL; Richland (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Oryza Group, LLC in Richland, WA is seeking an Administrative Assistant to provide secretarial and program support to the Project Management staff. The role includes office management responsibilities, budgeting duties, personnel records and payroll support, and preparing briefing materials.

The ideal candidate will have a bachelor’s degree (or two years of experience per one year of education), knowledge of Hanford Site procedures, and the ability to work independently on project tasks,

Qualifications

• Bachelor’s degree or two years of experience for one year of education.
• Knowledge of Hanford Site applications, policies, and procedures.
• Exempt/Non-Exempt status: Non-Exempt.

Responsibilities

• Provide administrative support to Program Management with budgeting and payroll duties.
• Handle secretarial tasks: filing, calls, scheduling, and travel arrangements.
• Prepare briefing charts and other presentation materials.
• Compile data for metrics and take meeting minutes.

Skills

Administrative support

Scheduling

Document management

Meeting minutes

Education

Bachelor’s degree

Experience equivalency (2 years for 1 year)

Tools

IDMS

Microsoft Office

Calendar management

Job description

About the Organization

The Oryza Group, LLC was established in 2011 to provide logistics and information technology services to the commercial, state and federal government sectors. The Oryza Group is a Service Disabled Veteran Owned Small Business with over 50 years of service supporting the Federal Government. The Oryza Group is a privately owned company with in place, sound financial backing and management fundamentals. The Oryza Group is an equal opportunity employer, committed to the employment and advancement of all minorities, especially focusing on our veterans of the US Military. The Oryza Group's corporate experience spans support in Management, Administration, Information Technology, and Logistics supporting the Federal Government. Having been in deployed situations as both soldiers and contactors, The Oryza Group management team understands supporting mission requirements. We compliment any operation with real world, relevant experience that will execute the mission without failure.

Our mission is, to deliver quality, trust and satisfaction by removing limitations, encouraging growth in employees, elevating customer service and support to new heights, and providing lasting personal services and solutions to our customers in an innovative and cost effective manner.

Description

In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to Program Management staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

• Verify weekly that the training and vacation schedules are up to date for all team members. Employees will continue to place anticipated PTO dates onto the calendar no less than two weeks in advance of the requested time off. The Project Manager (PM) will designate who is responsible for monitoring the training. This designee will update the calendar no less than once a month with the training required for all contract employees and notify the Administrative Assistant of completion. Verification of the accuracy of the calendar is the responsibility of the Administrative Assistant and confirmation of weekly status will be provided to the PM that information is current and accurate.
• Verify the scheduling of Critique, Apparent Cause Evaluation (ACE), Root Cause Evaluation (RCE), Executive Safety Review Board (ESRB) and Corrective Action Review Board (CARB) Meetings. The Administrative Assistant will be responsible for reviewing the schedule and list of required attendees and notifying the investigation lead of any additional required attendees, staffing changes or additional recommended attendees. The scheduling of the meetings will continue to be completed by the investigation lead.
• Compile organizational data for inclusion into Metrics. The Administrative Assistant will be responsible for collecting information/data from interested parties and compiling data in the specified format for each report or meeting. Serve as the presentation ‘driver' during the meeting, captures meeting minutes, transcribes notes into specified format for review and approval. Verify approved meeting minutes are posted to the CPCCo website NLT 3 business days after document approval and processed for entry into the Integrated Document Management System (IDMS).
• Assist the PM with distribution of reports, as necessary, for PA/CA staff.
• Serve as a scribe for Critique Meetings. The Administrative Assistant will support these meetings, as often as the schedule allows. Current training for the event investigators is to scribe for multiple meetings in order to develop a full understanding of the support required to effectively run an event critique. Attendance of Critique Meetings will not interfere with regularly scheduled ESRB Meetings.
• Support ICAS functions as required.
• Other duties as assigned by the Program Manager.

Position Requirements

a. Bachelor’s degree. Buyer accepts education equivalency of two years of experience for one year of education.

b. Knowledge of Hanford Site applications, policies, and procedures strongly desired.

Exempt/Non-Exempt Non-Exempt

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Post Internal Days 0

Number of Openings 1

Number Filled 0

This position is currently accepting applications.